The next ordinary meeting of Stutton cum Hazlewood Parish Council is to be held on Wednesday 10th February 2016 at 19:30 in the Stutton Village Hall
Interim Clerk: Mrs FMA Farman. Three Greens. The Green. Gateforth. YO8 9LF
Telephone: 01757 228 325. E-mail: parish.councilfmaf@yahoo.com
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the Council is in session.
Any elector (listener) or member of the press is entitled to attend this meeting and raise any concerns or questions they may have with the Parish Council. These concerns and questions must be written, either by letter or e-mail, and received by the Clerk 5 days before the meeting.
Listeners’ comments will be taken at agenda item 162003
Comments on agenda items will be taken first with a time restriction of 15 minutes’ maximum.
Listeners may also comment on the meeting at agenda item 160218. This is for information only.
Decisions cannot be made at this meeting on items not on the agenda.
Councillors and visitors to sign the attendance book.
Matters to do with the Village Hall will be taken at the beginning of the meeting before the formal Council meeting starts.
Village Hall
i. Report: From RR re Village Hall matters.
ii. Accounts:
a) To note monies received and those that have been paid for the Village Hall.
b) To note and sign cheques for invoices due for payment
Agenda items – Part 1
160201. Welcome
Chairman to welcome councillors and visitors to the meeting; remind visitors when comments may be
made and that the public must not interrupt whilst the meeting is in progress.
160202. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests.
Councillors with any prejudicial interests must leave the room for the relevant item(s).
160203. Public Forum
To receive comments on agenda items and matters of community interest from electors present.
For information only; clerk to note comments; no discussion between councillors and electors.
160204. Apologies
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons.
160205. Minutes of previous meeting
i. Councillors to discuss and resolve whether or not to accept the January minutes as an accurate record of the meeting.
ii. Chairman to sign the minutes if accepted.
160206. To receive reports from
i. Chairman – activities since the previous meeting.
ii. NY County Councillor.
iii.SD Councillor.
iv.Any other representatives – Police, CEF, etc.
v. Progress reports – to give updates on on-going projects.
160207. RFO’s report on current balances and payments
a) Current balances
£14,490.00 – current account as at 27.01.2016.
b) Payments made since last meeting – none made.
c) Payments to be made at this meeting
£25.80 – Expenses; interim clerk.
d) Any other invoices received since agenda preparation.
e) Payments received since the last meeting – none received at agenda preparation.
f) Council to resolve whether or not to accept report and payments; chairman to initial bank sheets & invoices.
g) Council to receive information re audit arrangements and resolve any action.
160208. Planning
8.1 Applications received:
15 Weedling Gate – amended plans;
3 St Aidan’s Walk.
Council to receive plans, discuss and resolve comments.
8.2 Decisions received: Council to receive any decisions made by the Planning Committee.
8.3 Update on planning issues: To receive any updates relating to planning matters – for information only.
160209. Policies and procedures
Council to discuss and agree timescale for policy reviews.
160210. Tadcaster Bridge
Council to receive update re Tadcaster bridge impact on public and resolve any possible action.
160211. Speedwatch
Council to receive update on Speedwatch and resolve any necessary action.
160212. Defibrillator
To receive update on defibrillator procurement and resolve any necessary action.
160213. Clerk
Council to receive information re meeting with prospective clerk – for information only.
160214. Meeting Programme for 2016/17
Council to discuss and agree meeting dates, time and place for 2016/17.
160215. Correspondence received
1. Police newsletter.
2. YLCA – information re new audit requirements and 4.9% increase in subscriptions for 2016/17.
3. SDC – information re new audit requirements.
4. Clerks and Councils Direct – magazine for circulation.
5. NY Branch of SLCC – notification of training day at Helmsley, 19 March.
6. NYCC – information re fraudulent letters about fracking proposals.
160216. Action taken since the last meeting under the Clerk’s delegated powers
1. Precept request emailed to SDC.
2. Planning observations emailed to SDC.
3. Minerals and Waste plan comments submitted to NYCC.
4. Clerking hours and pay scales emailed to councillors.
160217. a) Councillors’ Forum
To take any urgent points of community interest and/or concern from councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda
To take any points from councillors for inclusion on the next agenda
160218. To receive any further comments on the meeting from electors present
160219. Date, time and place of next meeting
Council to agree date, time and place of next meeting.
160220. Part 2 Decision
Council to resolve whether or not to move into closed session for contractual reasons.
160221. Closure of Part 1 of the Council meeting
Agenda – Part 2
160222. Contractual matters
Council to discuss and resolve clerk’s contract, hours per week and rate of pay per hour and to whom to offer the position of Clerk and RFO.
Signed. F M A Farman Interim Clerk to Stutton cum Hazlewood Parish Council. Date: 1st February 2016
On-going issues – (Council may make decisions on any of the below items if deemed necessary)
Website.
Affordable housing.
On-going discussions with Npower re billing the PC for the electricity used by NYCC street lights.
‘Bus service provision for 2016/17.
Documentation review.