OFFICIAL NOTICE OF STUTTON CUM HAZLEWOOD PARISH COUNCIL MEETING
The Annual Meeting of Stutton cum Hazlewood Parish Council is to be held on Thursday 9 May 2024 at 19.30.
Parish Councillors: You are hereby summoned to the meeting of Stutton cum Hazlewood Parish Council on Thursday 9 May 2024. If you are unable to attend please advise the clerk at least 3 days in advance of the meeting giving reasons for your absence.
Clerk: Mrs G Kitchen.
Email: clerkstuttonpc@gmail.com Tel: 07796 544404
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the Council is in session.
- Any elector (listener) or member of the press is entitled to attend this meeting and raise any concerns or questions they may have with the Parish Council. Any member of the public wishing to speak at or observe the meeting must notify the Clerk, who will advise as to the procedure, at least 3 days before the meeting. Any concerns and questions must be written, either by letter or e-mail, and also received by the Clerk at least 3 days before the meeting.
- Listeners’ comments will be taken at agenda item 240506 with a time restriction of 15 minutes maximum.
- Listeners may also comment on the meeting at agenda item 240516. This is for information only.
- Decisions cannot be made at this meeting on items not on the agenda.
Agenda items
240501. Welcome
Chairman to welcome councillors and visitors to the meeting; to remind visitors when comments may be made and that the public must not interrupt whilst the meeting is in progress.
240502. Election of Chairman and Vice Chairman
1. Election of Chairman for the year 2024/25. Elected Chairman to sign Declaration of Acceptance of Office.
2. Election of Vice-Chairman for the year 2024/25
240503. Apologies
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons. –
240504. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests. Councillors with any prejudicial interests must leave the meeting for the relevant item(s).
240505. Minutes of previous meeting
- Councillors to discuss and resolve whether to accept the 20 March minutes as an accurate record of the meeting.
- Chairman to sign the minutes if accepted.
240506. Public Forum
To receive comments on agenda items and matters of community interest from electors present. For information only; clerk to note comments; no discussion between councillors and electors.
240507. Administrative Matters
Vandalism/graffiti in underpass – reported via the NYC website and to PC Nicholas Woods by clerk.
Use of Tadcaster cemetery and fees
240508. RFO’s Report on current balances and payments – at 27/04/2024, current account £8721.25
investment account £10182.91.
Cheques paid since last meeting:
HMRC £59.40 Cheque no 001127
Autela £78.33 Cheque no. 001128
Funds received – 1st instalment of the precept £4787.50
Payments –
Clerk salary – awaiting details from Autela
Clerk back pay (underpayment in April Salary) £21.32
Clerk (Reimbursement of printer ink)£26.72
Clerk – use of home as office £60
Total to pay from these 3 items £108.04 cheque no.001129
Cllr Grayson – reimbursement of payment for land registry fees £30.89 cheque no. 001130
Audit 23/24 Chairman to co-sign application for exemption from external audit.
240509. To receive reports from:
- County and District Councillors –
- Any other representatives – Police, CEF etc..
240510– Planning
None at time of agenda preparation
Decisions – none at time of agenda preparation
A Call for Sites consultation will be available and open for the submission of sites from 17/04/24
240511 – Matters ongoing
Magnolia Tree (Queen’s Diamond Jubilee)
HSBC bank transfer
Brant Lane
Website Upgrade – update from Cllr Heard
Speed Activated signs – update from Cllr Spurrier.
240512 –Correspondence received
None at time of agenda preparation
240513. Village Hall Update
240514. Councillors’ Forum
To take any urgent points of community interest and/or concern from Councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
240515 – Further comments from the public
240516– Date of next meeting
240517 – Closure of meeting –
240418. Part 2 – No part 2 items.
G.Kitchen 30/04/24