OFFICIAL NOTICE OF STUTTON CUM HAZLEWOOD PARISH COUNCIL MEETING You are summoned to the next ordinary meeting of Stutton cum Hazlewood Parish Council to be held on
Thursday 9th February 2017 at 19:30 in the Stutton Village Hall.
Clerk: Mrs S Loaring.
Email: firstname.lastname@example.org Tel: 07984 814281
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the council is in session.
Any elector (listener) or member of the press is entitled to attend this meeting and raise any concerns or questions they may have with the Parish Council. These concerns and questions must be written, either by letter or e-mail, and received by the Clerk 5 days before the meeting.
Listeners’ comments will be taken at agenda item 170203.
Comments on agenda items will be taken first with a time restriction of 15 minutes’ maximum.
Listeners may also comment on the meeting at agenda item 170222. This is for information only.
Decisions cannot be made at this meeting on items not on the agenda.
Councillors and visitors to sign the attendance book.
Matters to do with the Village Hall will be taken at the beginning of the meeting before the formal council meeting starts.
Deputy Chairman to welcome councillors and visitors to the meeting; remind visitors when comments may be made and that the public must not interrupt whilst the meeting is in progress.
170202.. Declarations of interest
-To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests.
Councillors with any prejudicial interests must leave the room for the relevant item(s)
170203. Public Forum
To receive comments on agenda items and matters of community interest from electors’ present.
For information only; clerk to note comments; no discussion between councillors and electors.
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons.
170205. Minutes of previous meeting
Councillors to discuss and resolve whether or not to accept the 12th January minutes as an accurate record of the meeting.
Deputy Chairman to sign the minutes if accepted.
170206. To receive reports from
i. Deputy Chairman – activities since the previous meeting.
ii. NY County Councillor.
iii. SD Councillor.
iv. Any other representatives – Police, CEF, etc.
v; Progress reports – to give updates on on-going projects.
170207. RFO’s report on current balances and payments
a) Current balances (to be dealt with at the meeting) – No bank statement has been received in time for this agenda.
£16381.49 Current account – Statement 23 December 2016 – 27 January 2017
£2,093.26 Business account as at 30.12.16
Payments made at the last meeting.
£229.32 Clerk’s salary
£590 – K Tillett – Bench renovations.
b) Payments made since last meeting.
c) Payments to be made at this meeting.
Clerk’s salary £229.32 Cheque no.000800.
d) Any other invoices received since agenda preparation.
e) Payments received since the last meeting.
f) Council to resolve whether or not to accept report and payments; chairman to initial bank sheets & invoices.
i. Applications received: Council to discuss and resolve comments on any applications received.
ii. Decisions received: Council to receive any decisions from SDC/NYCC. For information only.
iii. Update on planning issues: Council to receive any updates. For information only.
Council to receive update on Speedwatch and 20 is Plenty campaign and information from Tadcaster Town Council re illuminated sign on Leeds Road.
170210 Buses serving Stutton Village
The Council to receive an update on Bus services.
170211. Speeding on Garnet Lane
To receive any update pertaining to a complaint about speeding on Garnet Lane.
170212. Rare wild flowers verges
To discuss and resolve any updated actions including quotation for additional cutting pertaining to verges during periods when rare wild flowers are growing, signage and publicity in the Stutton Standard.
170213. Dog Poo bins
Update on Dog Poo bins and reinstatement to underpass area.
170214. Phone Box adoption
Phone box adoption update.
Underpass lighting update.
“Kissing gates” update.
170216. Banking update
Councillors to visit Tadcaster branch of Nat West bank.
170217. ‘BATTLE’S OVER’ – A NATION’S TRIBUTE AND WWI BEACONS OF LIGHT
Discuss and resolve the Parish Council’s role and hear any update.
170218. Correspondence received
i. Tadcaster and Villages CEF and leaflets re support with energy bills.
ii. Costs for information boards for wildflower verges.
iii. YLCA Branch meeting – Selby 8th February.
iv. Selby Parish Nurses – information and request to circulate.
v. Consulatation on Countryside Access from NYCC.
170219. Action taken since the last meeting under the clerk’s delegated powers
i. Ongoing dispute over responsibility of the lighting for the underpass and underpass lighting.
ii. Fly tipping signs on Mill Lane.
iii. Gary Lumb correspondence.
iv. Quotation for installation of “kissing gates” at Underpass from Cllr Wrigglesworth.
v. Clerk update on articles to be written for Stutton Standard.
parking on Church Crescent
work undertaken by the Parish Council
ideas for the Phone Box.
170220 Village Hall
Report: From PC Deputy Chairman re village Hall matters including
temporary working party formation
meeting with David Gluck
agreement on bin collection and cost
agreement of administration fees for Village Hall administration
To note monies received and those that have been paid for the Village Hall.
To note and sign cheques for invoices due for payment.
170221. a) Councillors’ Forum
To take any urgent points of community interest and/or concern from councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda
To take any points from councillors for inclusion on the next agenda.
170222. To receive any further comments on the meeting from electors present
170223. Date, time and place of next meeting
Council to agree date, time and place of next meeting.
170224. Closure of Part 1 of the council meeting
Members of the public and press are excluded from this part of the meeting.
There are no Part 2 agenda items.
Signed. S Loaring Clerk to Stutton cum Hazlewood Parish Council. Date: 3.02.2017
On-going issues – (Council may make decisions on any of the below items if deemed necessary)
On-going discussions with Npower re billing the PC for the electricity used by NYCC street lights.
‘Bus service provision for 2016/17.