The next ordinary meeting of Stutton cum Hazlewood Parish Council is to be held on Thursday 14th January 2016 at 19:30 in the Stutton Village Hall
Interim Clerk: Mrs FMA Farman. Three Greens. The Green. Gateforth. YO8 9LF
Telephone: 01757 228 325. E-mail: firstname.lastname@example.org
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the Council is in session.
Any elector (listener) or member of the press is entitled to attend this meeting and raise any concerns or questions they may have with the Parish Council. These concerns and questions must be written, either by letter or e-mail, and received by the Clerk 5 days before the meeting.
Listeners’ comments will be taken at agenda item 3.
Comments on agenda items will be taken first with a time restriction of 15 minutes maximum.
Listeners may also comment on the meeting at agenda item 18. This is for information only.
Decisions cannot be made at this meeting on items not on the agenda.
Councillors and visitors to sign the attendance book.
Matters to do with the Village Hall will be taken at the beginning of the meeting before the formal Council meeting starts.
i. Report: From RR re village Hall matters.
a) To note monies received and those that have been paid for the Village Hall.
b) To note and sign cheques for invoices due for payment
Agenda items – Part 1
Chairman to welcome councillors and visitors to the meeting; remind visitors when comments may be
made and that the public must not interrupt whilst the meeting is in progress.
2. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests.
Councillors with any prejudicial interests must leave the room for the relevant item(s)
3. Public Forum
To receive comments on agenda items and matters of community interest from electors present
For information only; clerk to note comments; no discussion between councillors and electors.
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons.
5. Minutes of previous meetings
i. Councillors to discuss and resolve whether or not to accept the minutes of 12th Nov and 15th Dec 2015 as an accurate record of the meetings.
ii. Chairman to sign the minutes if accepted.
6. To receive reports from
i. Chairman – activities since the previous meeting.
ii. County Councillor.
iii. District Councillor.
iv. Any other representatives – Police, CEF, etc.
v. Progress reports – to give updates on on-going projects.
7. RFO’s report on current balances and payments
a) Current balances.
b) Payments made since last meeting.
c) Payments to be made at this meeting.
d) Any other invoices received since agenda preparation.
e) Payments received since the last meeting.
f) Council to resolve whether or not to accept the report and payments; Chairman to initial bank statements and invoices.
g) Council to receive precept options, discuss requirements for 2016/17 and resolve precept request.
8.1 Applications received:
a) 2015/1300/HPA; proposal to extend house roof height by 900m to create 2nd storey accommodation at New
Buildings farm, Weedling Gate. Council to discuss and resolve any comments.
b) Council to discuss and resolve comments on any applications received since agenda publication.
8.2 Decisions received: Council to receive any decisions made by the Planning Committee.
8.3 Update on planning issues: To receive any updates relating to planning matters – for information only.
9. Minerals and Waste Joint Plan
Council to discuss proposals and resolve any comments in regard to impact on the village environs.
Council to discuss related flooding issues, closure of Tadcaster bridge and any resulting bus service problems, and resolve any possible action.
Council to receive update on Speedwatch progress and resolve any necessary action.
To receive update on defibrillator procurement and resolve any necessary action
13. HM the Queen’s 90th Birthday Beacons
To receive information re beacon proposals, discuss and resolve action.
Council to discuss current situation and resolve next steps of action.
15. Correspondence received
Information re – HM the Queen’s 90th birthday (see agenda item 12.).
YLCA – reminder re funding for mandatory Transparency Code (see action taken).
Precept options for 2016/17 (see agenda item 6.g).
16. Action taken since the last meeting under the Clerk’s delegated powers
Funding request for equipment to meet the requirements of the mandatory Transparency Code.
17. Councillors’ Forum
a) To take any urgent points of community interest and/or concern from Councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda.
– To take any points from Councillors for inclusion on the next agenda.
18. To receive any further comments on the meeting from electors present
19. Date, time and place of next meeting
Council to agree date, time and place of next meeting.
20. Closure of the Council meeting
Signed. F M A Farman Interim Clerk to Stutton cum Hazlewood Parish Council. Date: 8th January 2016
On-going issues – (Council may make decisions on any of the below items if deemed necessary)
On-going discussions with Npower re billing the PC for the electricity used by NYCC street lights
‘Bus service provision for 2016/17