OFFICIAL NOTICE OF STUTTON CUM HAZLEWOOD PARISH COUNCIL MEETING
The next ordinary meeting of Stutton cum Hazlewood Parish Council is to be held on Thursday 13th July 2017 at 19:30 in the Stutton Village Hall.
Clerk: Mrs S Loaring. Email: firstname.lastname@example.org Tel: 07984 814281
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the council is in session. ·
Any elector (listener) or member of the press is entitled to attend this meeting and raise ·any concerns or questions they may have with the Parish Council.
These concerns and ·questions must be written, either by letter or e-mail, and received by the Clerk ·5 days before the meeting. ·
Listeners’ comments will be taken at agenda item 170703. ·
Comments on agenda items will be taken first with a time restriction of 15 minutes’ maximum. ·
Listeners may also comment on the meeting at agenda item 170727. This is for information only. ·
Decisions cannot be made at this meeting on items not on the agenda. ·
Councillors and visitors to sign the attendance book.
Chairman to welcome councillors and visitors to the meeting; remind visitors when comments may be made and that the public must not interrupt whilst the meeting is in progress.
170702. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests. Councillors with any prejudicial interests must leave the room for the relevant item(s).
170703. Public Forum
To receive comments on agenda items and matters of community interest from electors’ present For information only; clerk to note comments; no discussion between councillors and electors.
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons.
170705. Minutes of previous meeting
1Councillors to discuss and resolve whether or not to accept the 15th June minutes as an accurate record of the meeting.
2Chairman to sign the minutes if accepted.
170706. To receive reports from
i Chairman – activities since the previous meeting.
ii NY County Councillor.
iii SD Councillor.
iv Any other representatives – Police, CEF etc.
v Progress reports – to give updates on on-going projects.
170707. RFO’s report on current balances and payments
a) Current balances (to be dealt with at the meeting) No statement available at 7 July 2017 £2,093.32 Business account as at 31 March 2017.
b) Payments made since last meeting None.
c) Payments to be made at this meeting Clerk’s salary £239.46 Cheque no.000814 YLCA Clerk’s advertisement £15.00 Cheque no. 000815
d)Any other invoices received since agenda preparation None.
e) Payments received since the last meeting None.
f) Council to resolve whether or not to accept report and payments; chairman to initial bank sheets & invoices.
g) Audit report Comments.
1 Applications received: Council to discuss and resolve comments on any applications received None.
2 Decisions received: Council to receive any decisions from SDC/NYCC. None.
3 Update on planning issues: Council to receive any updates. For information only.
170709. Speedwatch and 20 is Plenty campaign
Council to receive update on Speedwatch and 20 is Plenty campaign.
170710. Buses serving Stutton Village
The Council to receive an update on Bus services.
170711. Speeding on Garnet Lane
To receive any update pertaining to a complaint about speeding on Garnet Lane.
170712. Rare wild flowers Verges
To receive any updates on actions relating to verges on Moor Lane where rare wild flowers are growing and any actions taken our outstanding.
170713. Dog Poo bins
Update on Dog Poo bins and reinstatement to underpass and wider area.
170714. Phone Box adoption
Phone box adoption update.
Underpass lighting update.
Clarification on what is being paid for “Kissing gates” update – awaiting installation cost.
170716. Banking update
Update on banking and move to Barclays Bank.
170717. ‘BATTLE’S OVER’ – A NATION’S TRIBUTE AND WWI BEACONS OF LIGHT
Update from the working party on Battle’s Over. Discuss and resolve any actions.
170718. Moor Lane – tipping
Discuss and resolve any action to avoid rubbish being discarded on Moor Lane.
170719. Broken footpath sign at the top of Fanny Lane
Update on action relating to broken sign.
170720. Freeman of the Parish
To discuss and resolve any actions pertaining to bestowing the honour.
170721. Update on Clerk’s replacement
170722. Update on Parish Council website
Discuss and resolve any actions
170723. Correspondence received
1 Friends of the Earth Freedom of Information request.
2 Request for clarification on grass cutting from Stutton Village Hall/Social Committee.
3 Email notifification that Rachel Rose will no longer do PAYE for Clerk once S Loaring finishes.
4 Reminder notification – Training 20th July at Rosemary House – Cllr Wrigglesworth and S Loaring to attend.
5 Request for insurance information to Stutton Village Hall.
6 Information on Development Management Service – circulated to councillors.
7 Information on dog fouling and engaging members of the public to try to tackle the issue.
8 Information on YLCA training courses.
170724. Action taken since the last meeting under the clerk’s delegated powers
i Friends of the Earth responding to Freedom of Information request.
ii Escalation of Highway matters to Nigel Smith.
iii CEF grants information to Chairman of Stutton Village Hall.
170725. Village Hall
iReport: From PC Representative re village Hall matters.
iiAccounts: To note monies received and those that have been paid for the Village Hall. iTo note and sign cheques for invoices due for payment.
170726. Councillors’ Forum
a)To take any urgent points of community interest and/or concern from councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda To take any points from councillors for inclusion on the next agenda.
170727. Further comments from the public
To receive any further comments on the meeting from electors present.
170728. Date, time and place of next meeting
Council to agree date, time and place of next meeting
170729. Closure of Part 1 of the council meeting
Members of the public and press are excluded from this part of the meeting
Signed. Sally Loaring Clerk to Stutton cum Hazlewood Parish Council.
On-going issues – (Council may make decisions on any of the below items if deemed necessary)
On-going discussions with Npower re billing the PC for the electricity used by NYCC street lights.
Bus service provision for 2016/17.