The next Meeting of Stutton cum Hazlewood Parish Council is to be held on Thursday 08 July 2021 at 7.30 pm in the Stutton Village Hall.
Parish Councillors: You are hereby summoned to the meeting of Stutton cum Hazlewood Parish Council on Thursday 8 July. If you are unable to attend please advise the clerk at least 3 days in advance of the meeting giving reasons for your absence.
Clerk: Mrs G Kitchen.
Email: firstname.lastname@example.org Tel: 07796 544404
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the Council is in session.
- Any elector (listener) or member of the press is entitled to attend this meeting and raise any concerns or questions they may have with the Parish Council. Any concerns and questions must be written, either by letter or e-mail, and received by the Clerk at least 3 days before the meeting.
- Listeners’ comments will be taken at agenda item 210705 with a time restriction of 15 minutes maximum.
- Listeners may also comment on the meeting at agenda item 210715. This is for information only.
- Decisions cannot be made at this meeting on items not on the agenda.
Chairman to welcome councillors and visitors to the meeting; remind visitors when comments may be made and that the public must not interrupt whilst the meeting is in progress.
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons.
210703. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests. Councillors with any prejudicial interests must leave the meeting for the relevant item(s).
210704. Minutes of previous meeting
Councillors to discuss and resolve whether or not to accept the 6 May minutes as an accurate record of the meeting.
210705. Public Forum
To receive comments on agenda items and matters of community interest from electors present. For information only; clerk to note comments; no discussion between councillors and electors.
210706. To receive reports from:
- County and District Councillors.
- Any other representatives – Police, CEF etc.
210707. RFO’s Report on current balances and payments
a) Current balances (to be dealt with at the meeting) as at 27 May 2021
Current account £14,359
Investment account £10038.94
CIL balance £325.60
b) Payments made since last meeting
bi) K Tillett £450.00 cheque no. 000990
bii) G Kitchen May salary £204.25 cheque no. 000991
biii) HMRC £153.00 cheque no 000992
biv) G Kitchen Zoom subscription £14.39 cheque no. 000993
bv) G Kitchen June salary £204.25 cheque no. 000994
c) Payments to be made at this meeting.
ci) C.Heard, website renewal, £71.86 cheque no. 000995
d) Any other invoices received since agenda preparation.
None at time of agenda preparation.
e) Council to resolve whether or not to accept report and payments; Chairman to initial bank sheets & invoices.
210708. RFO’s Report on the Governance and Accounting Statements 2020/21
The Internal Audit is now complete.
a) To consider and resolve approval of the Annual Governance Statement 2020/21. Chairman to sign if accepted.
b) To consider and resolve approval of the Accounting Statements 2020/21. Chairman to sign if accepted.
a) Applications received: Council to discuss and resolve comments on any applications received.
2021/0707/FUL – Erection of new double garage with driveway including adjustments to existing highways access to serve previously approved dwellinghouse at Land East of 15 Mill Lane, Stutton, Tadcaster.
2020/0771/HPA – Single storey side extension at The Barn, Low Park, Chantry Lane, Hazlewood, Tadcaster.
2021/0750/HPA – Erection of single storey rear extension, and alterations to window forming a door at 20 Manor Road, Stutton, Tadcaster, LS24 9BN.
b) Applications considered electronically since the last meeting:
2021/0481/FUL Conversion of a barn into a 2 bedroom dwelling at Sugar Hill Farm, Wingate Hill, Stutton, Tadcaster, LS24 9NF.
The proposed development is within a green belt area. There are concerns regarding sustainability and that conversions of agricultural buildings for domestic purposes/residential property produce the associated trappings of domestic life which are not suitable or appropriate for the green belt area. There is for example no suggestion that this conversion is required for agricultural workers.
The council does not feel that this development should go ahead.
NY/2021/0098/A27 Application for the approval of details reserved by condition No’s 3, 8, 11, 12, 13, 18, 19, 29 & 31 of Planning Permission Ref. No. C8/2009/1066/CPO which relates to details of schemes for the storage of materials, method of working, phasing of development and road and wheel cleaning facilities, a scheme which details the control of noise from HGV’s and fixed plant, a noise management plan, a scheme to deal with the management of risk associated with contamination of controlled waters, a verification report, a monitoring scheme for the monitoring of groundwater levels, a scheme for the management of surface and foul waters, a pre-commencement badger survey and a scheme detailing the provision of on-site parking/waiting for HGV’s at Jackdaw Crag Quarry, Moor Lane, Stutton, Tadcaster, LS42 9BH.
The Parish Council has reviewed this application and has a number of queries. We recognise that the original application and approval to which this refers must now be out time because of the delays consequent upon the court hearings involved and apologise if our concerns have been dealt with elsewhere.
This application states that work has already started and resubmits an unchanged timescale for the six phases running in annual stages from 2016 to 2022, Bearing in mind that the quarry was closed for a period in the interim this surely cannot be correct. What therefore is the proposed timescale and what is the approval limit for this application?
In addition we note that tHe original application showed a high pressure gas pipeline running through the site. Has this already been rerouted by National Grid or does it remain an outstanding issue?
Finally it seems unfortunate that the immediate neighbours have apparently not been reconsulted, in particular the occupants of Warren House Farm and Cottages, who will eventually find themselves living on the very edge of the new quarry face.
2021/0687/S73 Section 73 application to vary condition 09 (drawings) of approval 2015/0271/OUT Outline application with all matters reserved for erection of a single dwelling on land to the east of 15 Mill Lane, Stutton, Tadcaster, LS24 9BT granted on 16 June 2015.
The previous planning applications were reviewed and compared with the current amended plans and the changes discussed. The PC felt:
Access to the property from Mill Lane remains a concern, even with the amended access point
There is a requirement for a turning circle at the property and this is not accommodated in the revised plans
The extension of the property footprint brings the development closer to 15 Mill lane and has an overbearing impact on 15 Mill Lane
The proposed facing material for the property is not in keeping with the neighbouring properties or the agreed Village Design Statement
The additional ground covered by the development will further restrict the ability for water drainage and percolation through the ground, this is an area that floods frequently.
2020/1340/HPA Demolition of conservatory and replacement single storey rear and 2 storey side extension with repositioning of garage with new front wall and gate detail at Cherry Tree Cottage, Church Lane, Stutton, Tadcaster, LS24 9BH.
2021/0386/HPA Demolish existing conservatory and replace with single storey extension (amendments to previously approved planning application 2019/0505/HPA) at Wingate Hill Farm, Wingate Hill, Stutton, Tadcaster, LS24 9NF.
d) Selby District Council experiment of not notifying neighbours of planning applications:
The Parish Council has commented that:
This is a retrograde step, removing the opportunity for local people to become engaged in local developments relevant to them and their area
The policy discriminates against those people with disability that may not have access to posted notices, eg due to sight, mobility, etc issues. This is at odds with the diversity and inclusion policy
The PC has received complaints from neighbours who under the current rules, had not been informed of local developments and as such have not had an opportunity to comment. This situation will get worse with the proposals to stop neighbour consultation.
210710. Matters ongoing since the last meeting
- Underpass lighting
- Footpath to underpass – see correspondence at item 210711
- Speed limits
- Mill Lane road markings
- Memorial Stone – request for installation of plaque sent to J Burns Memorials
- Website (accessibility regulations)
- Telephone box
- Parish notice board
- Rural housing
- Clerk’s IT equipment
- Crop in the field to the south of Fanny Lane
- Culvert on Weedling Gate
- Caravans being occupied on Green Lane
- Septic tank on Green Lane
210711. Correspondence received
- Planting of tree to commemorate next year’s Royal Jubilee.
- Email from MOP suggesting that the PC could take on the responsibility for the footpath permanently and ask Keith Tillett to cut the overhanging foliage regularly.
- Renewal of subsidies for local bus services including the 492 and 495 Stutton services.
- SINC survey of Moor Lane verges.
210712. Village Hall
Report from Cllr Heard re Village Hall matters.
210713. New Standing Order 25
To consider and if accepted adopt the following new standing order:
25: Action between meetings
a. The Clerk and Responsible Financial Officer after consultation with the Chairman and/or Vice-Chairman is empowered to do anything expedient and necessary to ensure the continuous business of the Council, and to deal with mandatory undertakings in order to prevent the authority from incurring liability.
b. In cases where the Parish Council is required to respond to external bodies between meetings, for example local planning applications, members may reach a consensus by informal communication including email, telephone or video conference, provided that any such decision is reported to the next scheduled meeting of the Council.
210714. Councillors’ Forum
a}To take any urgent points of community interest and/or concern from Councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda. To take any points from Councillors for inclusion on the next agenda.
210715. Further comments from the public
To receive any further comments on the meeting from electors present. None present.
210716. Date, time and place of next meeting
Council to agree date, time and place of next meeting.
210717. Closure of Part 1 of the Council meeting
Members of the public and press are excluded from this part of the meeting.
No items at time of agenda preparation.
Signed. Gill Kitchen, Clerk to Stutton cum Hazlewood Parish Council – 29/06/21