OFFICIAL NOTICE OF STUTTON CUM HAZLEWOOD PARISH COUNCIL MEETING
The next Meeting of Stutton cum Hazlewood Parish Council is to be held on Thursday 11 June at 1930 by Zoom video-conference.
Parish Councillors: You are hereby summoned to the meeting of Stutton cum Hazlewood Parish Council on Thursday 11 June 2020. If you are unable to attend please advise the clerk at least 3 days in advance of the meeting giving reasons for your absence.
Clerk: Mrs G Kitchen.
Email: firstname.lastname@example.org Tel: 07796 544404
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the Council is in session.
·Any elector (listener) or member of the press is entitled to attend this meeting and raise any concerns or questions they may have with the Parish Council. Any member of the public wishing to speak at or observe the meeting must notify the Clerk, who will advise as to the procedure, at least 3 days before the meeting. Any concerns and questions must be written, either by letter or e-mail, and also received by the Clerk at least 3 days before the meeting.
·Listeners’ comments will be taken at agenda item 200605 with a time restriction of 15 minutes maximum.
·Listeners may also comment on the meeting at agenda item 200615. This is for information only.
·Decisions cannot be made at this meeting on items not on the agenda.
Chairman to welcome councillors and visitors to the meeting; remind visitors when comments may be made and that the public must not interrupt whilst the meeting is in progress.
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons.
200603. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests. Councillors with any prejudicial interests must leave the meeting for the relevant item(s).
190604. Minutes of previous meeting
1.Councillors to discuss and resolve whether or not to accept the 14 May minutes as an accurate record of the meeting.
2.Clerk to sign the minutes on behalf of the Chairman if accepted.
200605. Public Forum
To receive comments on agenda items and matters of community interest from electors present. For information only; clerk to note comments; no discussion between councillors and electors.
200606. To receive reports from:
1. County and District Councillors.
2. Any other representatives – Police, CEF etc.
200507. RFO’s Report on the Governance and Accounting Statements 2019/20
a) To consider and resolve approval of the Annual Governance Statement 2019/20. Chairman to sign if accepted.
b) To consider and resolve approval of the Accounting Statements 2019/20. Chairman to sign if accepted.
200608. RFO’s Report on current balances and payments
a) Current balances (to be dealt with at the meeting) as at 6/5/20
Current account £12748.66 (we have received the 1st payment of the precept £4650)
Investment account £10034.62
CIL balance £325.60
b) Payments made since last meeting
c) Payments to be made at this meeting
ci) G Kitchen June Salary £193.37 cheque no. 000948
cii) G Kitchen (Zoom subscription) £14.39 cheque no. 000946
ciii) G.Kitchen (postage) £7.80 cheque no. 000947
civ) HMRC £ 145.00 cheque no. 000949
d) Any other invoices received since agenda preparation.
e) Council to resolve whether or not to accept report and payments; RFO to initial bank sheets & invoices on behalf of the Chairman.
Applications received: Council to discuss and resolve comments on any applications received.
None received at time of agenda preparation.
Applications considered electronically since the last meeting:
NY/2018/0009/FUL Extraction of 30,000 tonnes of limestone and importation of 600,000 tonnes of construction waste to complete restoration and export of 300,000 tonnes of secondary aggregate at Old London Road Quarry, Stutton, Tadcaster, LS24 9NQ. Consideration of this application has been deferred pending the submission of further information requested.
2019/1167/FUL Proposed erection of an agricultural barn at White Smithy Farm Paradise Lane Hazlewood Tadcaster North Yorkshire LS24 9NJ. Refused.
200610. Action taken since the last meeting by the Clerk
•Speed limits – letter from resident
•Dog fouling – letter from resident
200611. Action taken since the last meeting by Councillors
•Website (accessibility regulations)
•Village Design Statement review
•Parish notice board
•Possible requests using Cllr Mackay’s budget
200612. Correspondence received
Tadcaster – notice of consultation for designation of a neighbourhood area.
BeAWare – extent of continuing need for assistance with shopping.
190613. Village Hall
Report from Cllr Heard re Village Hall matters.
200614. Councillors’ Forum
a}To take any urgent points of community interest and/or concern from Councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda. To take any points from Councillors for inclusion on the next agenda.
200615. Further comments from the public
To receive any further comments on the meeting from electors present.
200616. Date, time and place of next meeting
Council to agree date, time and place of next meeting.
200617. Closure of Part 1 of the Council meeting
Members of the public and press are excluded from this part of the meeting.
Signed. Gill Kitchen, Clerk to Stutton cum Hazlewood Parish Council 7 June 2020