The next ordinary meeting of Stutton cum Hazlewood Parish Council is to be held on Thursday 10th March 2016 at 19:30 in the Stutton Village Hall
Interim Clerk: Mrs FMA Farman. Three Greens. The Green. Gateforth. YO8 9LF
Telephone: 01757 228 325. E-mail: firstname.lastname@example.org
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the Council is in session.
Any elector (listener) or member of the press is entitled to attend this meeting and raise any concerns or questions they may have with the Parish Council. These concerns and questions must be written, either by letter or e-mail, and received by the Clerk 5 days before the meeting.
Listeners’ comments will be taken at agenda item 160303.
Comments on agenda items will be taken first with a time restriction of 15 minutes maximum.
Listeners may also comment on the meeting at agenda item 160318. This is for information only.
Decisions cannot be made at this meeting on items not on the agenda.
Councillors and visitors to sign the attendance book.
Matters to do with the Village Hall will be taken at the beginning of the meeting before the formal council meeting starts.
i. Report: From RR re Village Hall matters.
a) To note monies received and those that have been paid for the Village Hall.
b) To note and sign cheques for invoices due for payment.
Agenda items – Part 1
Chairman to welcome councillors and visitors to the meeting; remind visitors when comments may be
made and that the public must not interrupt whilst the meeting is in progress.
160302. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests.
Councillors with any prejudicial interests must leave the room for the relevant item(s).
160303. Public Forum
To receive comments on agenda items and matters of community interest from electors present
For information only; clerk to note comments; no discussion between councillors and electors.
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons.
160305. Minutes of previous meeting
i. Councillors to discuss and resolve whether or not to accept the 10 February minutes as an accurate record of the meeting.
ii. Chairman to sign the minutes if accepted.
160306. To receive reports from
i. Chairman – activities since the previous meeting.
ii. NY County Councillor.
iii. SD Councillor.
iv. Any other representatives – Police, CEF, etc.
v. Progress reports – to give updates on on-going projects.
160307. RFO’s report on current balances and payments
a) Current balances
£13,880.19 – current account as at 26.02.2016.
b) Payments made since last meeting Cheque no.
£394.00 – Equipment for Transparency Code. VAT £65.67; actual cost £328.33. 000773.
c) Payments to be made at this meeting
£25.80 – Expenses; interim clerk.
£10.32 – Expenses; paper, stamps, envelopes.
d) Any other invoices received since agenda preparation
e) Payments received since the last meeting – none received at agenda preparation
f) Council to resolve whether or not to accept report and payments; Chairman to initial bank sheets & invoices.
g) Training for new clerk:
i. Council to discuss and resolve whether or not to purchase essential books for use by councillors and clerk.
ii. Council to discuss ILCA training and resolve whether or not it wishes the clerk to be trained. If so, Council pays the current cost (£99) of training.
1. Applications received:
i. 2015/0868/OUT; additional plans for erection of detached dwelling at land to the NE of Church Lane. Comments to be in by 14 March 2016. Council to receive plans, discuss and resolve comments.
ii. NY/2016/0029/73; application for continuation and extraction of magnesium limestone until14.02.17. Comments to be in 21 days from 15 Feb; extension requested. Council to discuss and resolve comments.
2. Decisions received: Permission granted for 15 Weedling Gate.
3. Update on planning issues:
i. 2016/0184/HEN; house extension notification for a single storey extension measuring 7.875m to the rear, 4m to the ridge and 3m to the eaves at The Brante, Brant Lane, Stutton, Tadcaster, LS24 9BN.
ii. 2014/0157/OUT; proposal for 3 bedroomed detached house at Red Roofs, Church Crescent withdrawn – for information only.
160309. Policies and procedures
Council to discuss and agree timescale for policy reviews – Financial Regs and Standing Orders.
160310. Dog Fouling.
Council to discuss current situation and resolve any action deemed necessary.
Council to receive update on Speedwatch and resolve any necessary action.
To receive update on defibrillator procurement and resolve any necessary action.
160313. Correspondence received
1. YLCA – Information re dog micro-chipping – emailed to cllrs.
2. YLCA – Petition to enable cllrs to appeal planning decisions – emailed to cllrs.
3. Clerks and Councils Direct – magazine for circulation.
4. YLCA – information of training for digital councils – emailed to cllrs.
5. PKF Littlejohn – information re changes to requirements for external audit.
160314. Action taken since the last meeting under the clerk’s delegated powers
1. Supplier for laptop and printer contacted.
2. Planning observations emailed to SDC.
3. Cllr PS emailed with CEF details.
4. Policy review time-table done – to be emailed to cllrs.
a) Councillors’ Forum
To take any urgent points of community interest and/or concern from councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda
To take any points from councillors for inclusion on the next agenda.
160316. To receive any further comments on the meeting from electors present
160317. Date, time and place of next meeting
Council to agree date, time and place of next meeting.
160318. Closure of the council meeting
Signed. F M A Farman Interim Clerk to Stutton cum Hazlewood Parish Council. Date: 03.03.2016
On-going issues – (Council may make decisions on any of the below items if deemed necessary)
On-going discussions with Npower re billing the PC for the electricity used by NYCC street lights.
‘Bus service provision for 2016/17.