OFFICIAL NOTICE OF STUTTON CUM HAZLEWOOD PARISH COUNCIL MEETING
You are summoned to the next ordinary meeting of Stutton cum Hazlewood Parish Council to be held on Thursday 9th March 2017 at 19:30 in the Stutton Village Hall.
Clerk: Mrs S Loaring.
Email: firstname.lastname@example.org Tel: 07984 814281
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the council is in session.
Any elector (listener) or member of the press is entitled to attend this meeting and raise any concerns or questions they may have with the Parish Council. These concerns and questions must be written, either by letter or e-mail, and received by the Clerk 5 days before the meeting.
Listeners’ comments will be taken at agenda item 170303.
Comments on agenda items will be taken first with a time restriction of 15 minutes’ maximum.
Listeners may also comment on the meeting at agenda item 170322. This is for information only.
Decisions cannot be made at this meeting on items not on the agenda.
Councillors and visitors to sign the attendance book.
Chairman to welcome councillors and visitors to the meeting; remind visitors when comments may be made and that the public must not interrupt whilst the meeting is in progress.
170302.. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests.
Councillors with any prejudicial interests must leave the room for the relevant item(s).
170303. Public Forum
To receive comments on agenda items and matters of community interest from electors’ present.
For information only; clerk to note comments; no discussion between councillors and electors.
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons.
170305. Minutes of previous meeting
i. Councillors to discuss and resolve whether or not to accept the 9th February minutes as an accurate record of the meeting
ii. Chairman to sign the minutes if accepted.
170306. To receive reports from
i. Chairman – activities since the previous meeting.
ii. NY County Councillor.
iii. SD Councillor.
iv. Any other representatives – Police, CEF, etc.
v. Progress reports – to give updates on on-going projects.
170307. RFO’s report on current balances and payments
a) Current balances (to be dealt with at the meeting)
£15,504.97 Statement 27 January TO 27 February.
£2,093.26 Business account as at 30.12.16 Latest statement not available.
b) Payments made since last meeting
c) Payments to be made at this meeting
Clerk’s salary £229.32 Cheque no.000802.
Councillor Wrigglesworth’s expenses for grit shovels £10.95 Cheque no 000803.
d) Any other invoices received since agenda preparation
e) Payments received since the last meeting
f) Council to resolve whether or not to accept report and payments; chairman to initial bank sheets & invoices.
i. Applications received: Council to discuss and resolve comments on any applications received
ii. Decisions received: Council to receive any decisions from SDC/NYCC. For information only
Decision number 2016/147/OUT (8/70/208A/PA)
Outline application for erection of a detached dwelling on land to the North East of Church Lane/Weedling Gate – REFUSED.
iii. Update on planning issues: Council to receive any updates. For information only
Council to receive update on Speedwatch and 20 is Plenty campaign.
170310 Buses serving Stutton Village
The Council to receive an update on Bus services.
170311. Speeding on Garnet Lane
To receive any update pertaining to a complaint about speeding on Garnet Lane.
170312. Rare wild flowers Verges
To receive any updates on actions relating to verges on Moor Lane where rare wild flowers are growing, signage and publicity in the Stutton Standard.
170313. Dog Poo bins
Update on Dog Poo bins and reinstatement to underpass area.
Update on other actions being taken by other areas.
17031. Phone Box adoption
Phone box adoption update.
Underpass lighting update.
“Kissing gates” update.
170316. Banking update
Update on banking at Nat West Bank.
170317. ‘BATTLE’S OVER’ – A NATION’S TRIBUTE AND WWI BEACONS OF LIGHT
Update from the working party on Battle’s Over and discuss and resolve any decisions.
170318. Moor Lane – tipping
Discuss and resolve any action to improve rubbish being discarded on Moor Lane
170319. Correspondence received
i. Keith Tillett requesting confirmation of agreement to additional cost to cut grass verges on Moor Lane.
ii. Environmental Health re Allotments – not applicable.
iii. Updates to records at SDC re Councillors addresses and co option details.
iv. Press release – Council Tax agreed for next year.
v. Details of the SLCC AGM in April.
vi. Request for information on any planning issues (forwarded).
vii.Information on Council’s approach to fly tipping.
170320. Ation taken since the last meeting under the clerk’s delegated powers
i. Ongoing dispute over responsibility of the lighting for the underpass and underpass lighting.
ii. Fly tipping signs on Mill Lane.
iii. Gary Lumb correspondence.
iv. Quotation for installation of “kissing gates” at Underpass from Cllr Wrigglesworth.
170321. Village Hall
From PC Chairman re Village Hall matters including temporary working party meetings including installation of phone line to the Village Hall.
David Gluck update.
To note monies received and those that have been paid for the Village Hall.
To note and sign cheques for invoices due for payment.
170321. a) Councillors’ Forum
To take any urgent points of community interest and/or concern from councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda
To take any points from councillors for inclusion on the next agenda.
170322. To receive any further comments on the meeting from electors present
170323. Date, time and place of next meeting
Council to agree date, time and place of next meeting.
170324. Closure of Part 1 of the council meeting
Members of the public and press are excluded from this part of the meeting
Grass Cutting Contract discussion
Signed. S Loaring Clerk to Stutton cum Hazlewood Parish Council. Date: 3.032017
On-going issues – (Council may make decisions on any of the below items if deemed necessary)
On-going discussions with Npower re billing the PC for the electricity used by NYCC street lights.
‘Bus service provision for 2016/17.