OFFICIAL NOTICE OF STUTTON CUM HAZLEWOOD PARISH COUNCIL MEETING
The Annual Meeting of Stutton cum Hazlewood Parish Council is to be held on Thursday 11th May 2017 at 19:30 in the Stutton Village Hall
Clerk: Mrs S Loaring.
Email: firstname.lastname@example.org Tel: 07984 814281
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the council is in session.
Any elector (listener) or member of the press is entitled to attend this meeting and raise any concerns or questions they may have with the Parish Council. These concerns and questions must be written, either by letter or e-mail, and received by the Clerk 5 days before the meeting.
Listeners’ comments will be taken at agenda item 170503.
Comments on agenda items will be taken first with a time restriction of 15 minutes’ maximum.
Listeners may also comment on the meeting at agenda item 170526. This is for information only.
Decisions cannot be made at this meeting on items not on the agenda.
Councillors and visitors to sign the attendance book.
Current Chairman to welcome councillors and visitors to the meeting; remind visitors when comments may be made and that the public must not interrupt whilst the meeting is in progress.
Election of Chairman for 2017-2018.
Vice-Chairman – Council to resolve whether or not to elect a Vice-Chairman. If resolved, Council to elect a Vice-Chairman for the year.
170502. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests.
Councillors with any prejudicial interests must leave the room for the relevant item(s).
170503. Public Forum
To receive comments on agenda items and matters of community interest from electors’ present.
For information only; clerk to note comments; no discussion between councillors and electors.
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons.
170505. Minutes of previous meeting
Councillors to discuss and resolve whether or not to accept the 13th April minutes as an accurate record of the meeting.
Chairman to sign the minutes if accepted.
170506. To receive reports from
Chairman – activities since the previous meeting.
NY County Councillor.
Any other representatives – Police, CEF, etc.
Progress reports – to give updates on on-going projects.
170507. RFO’s report on current balances and payments
a) Current balances (to be dealt with at the meeting)
£13,717.89 Statement 27 March to 27 April 2017.
£2,093.32 Business account as at 31 March 2017.
b) Payments made since last meeting
c) Payments to be made at this meeting
Clerk’s salary £229.32 Cheque no.000807
Cancellation and re issue of cheque No 802 to Cllr Wrigglesworth Cheque no.000808
d) Any other invoices received since agenda preparation
e) Payments received since the last meeting
f) Council to resolve whether or not to accept report and payments; chairman to initial bank sheets & invoices.
g) Year end accounts internal audit. Discuss and resolve to accept the Annual Governance Statement for 2016/17. Chairman to sign and date.
h) Year end accounts internal audit. Discuss and resolve to accept the Accounting Statements for 2016/7. Chairman to sign and date.
Applications received: Council to discuss and resolve comments on any applications received
Proposed Conservatory to rear of 13 Garnet Terrace
Decisions received: Council to receive any decisions from SDC/NYCC.
Update on planning issues: Council to receive any updates.
For information only.
170509. Speedwatch and 20 is Plenty campaign
Council to receive update on Speedwatch and 20 is Plenty campaign.
170510. Buses serving Stutton Village
The Council to receive an update on Bus services.
170511. Speeding on Garnet Lane
To receive any update pertaining to a complaint about speeding on Garnet Lane.
170512. Rare wild flowers Verges
To receive any updates on actions relating to verges on Moor Lane where rare wild flowers are growing.
170513 Dog Poo bins
Update on Dog Poo bins and reinstatement to underpass and wider area.
170514. Phone Box adoption
Phone box adoption update.
Underpass lighting update.
“Kissing gates” update – installation cost.
170416. Banking update
Update on banking at Nat West bank.
170517. ‘BATTLE’S OVER’ – A NATION’S TRIBUTE AND WWI BEACONS OF LIGHT
Update from the working party on Battle’s Over. Discuss and resolve any actions.
170518. Moor Lane – tipping
Discuss and resolve any action to avoid rubbish being discarded on Moor Lane.
170519. Stutton Sewerage pumping station
Update on correspondence.
170520. Broken footpath sign at the top of Fanny Lane
Discuss and resolve action relating to broken sign.
170521. Meetings for 2017/18
Discuss and resolve Parish Council meeting dates for 2017/18.
170522. Correspondence received
Keith Tillett requesting clarification of contractual arrangements.
Email from Pauline Hogg re wild flowers and grass cutting.
NYCC Notice of General Election on June 8th.
Festival of Happiness promotional materials.
170523. Action taken since the last meeting under the clerk’s delegated powers
Ongoing dispute over responsibility of the lighting for the underpass and underpass lighting.
Fly tipping signs on Mill Lane.
Gary Lumb correspondence.
Quotation for installation of “kissing gates” at Underpass from Cllr Wrigglesworth.
Audit requirements set with statement to be signed at May meeting.
170524. Village Hall
Report: From PC Chairman re Village Hall matters.
To note monies received and those that have been paid for the Village Hall.
To note and sign cheques for invoices due for payment.
170525. Councillors’ Forum
a}To take any urgent points of community interest and/or concern from councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda. To take any points from councillors for inclusion on the next agenda.
170526. Further comments from the public
To receive any further comments on the meeting from electors present
170527. Date, time and place of next meeting
Council to agree date, time and place of next meeting
170528. Closure of Part 1 of the council meeting
Members of the public and press are excluded from this part of the meeting.
Nomination of a Parish Council representative on a Village Hall Committee.
Signed. Sally Loaring Clerk to Stutton cum Hazlewood Parish Council. Date: 4.5.17
On-going issues – (Council may make decisions on any of the below items if deemed necessary)
On-going discussions with Npower re billing the PC for the electricity used by NYCC street lights.
‘Bus service provision for 2017/18.