The next ordinary meeting of Stutton cum Hazlewood Parish Council is to be held on Thursday 12th November 2015 at 19:30 in the Stutton Village Hall
Interim Clerk: Mrs FMA Farman. Three Greens. The Green. Gateforth. YO8 9LF
Telephone: 01757 228 325. E-mail: firstname.lastname@example.org
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the Council is in session.
Any elector (listener) or member of the press is entitled to attend this meeting and raise any concerns or questions they may have with the Parish Council. These concerns and questions must be written, either by letter or e-mail, and received by the Clerk 5 days before the meeting.
Listeners’ comments will be taken at agenda item 2.
Comments on agenda items will be taken first with a time restriction of 15 minutes maximum.
Listeners may also comment on the meeting at agenda item 13. This is for information only.
Decisions cannot be made at this meeting on items not on the agenda.
Councillors and visitors to sign the attendance book.
Matters to do with the Village Hall will be taken at the beginning of the meeting before the formal Council meeting starts.
i) Report: by Chairman on earlier meeting.
a) To note monies received and those that have been paid for the Village Hall.
b) To note and sign cheques for invoices due for payment.
iii) Playgroup: To receive report on rent review.
iv) Hiring: To discuss and agree arrangements for hiring the Village Hall.
v) Rental Issues: To discuss and agree any rental issues arising.
Agenda items – Part 1
Chairman to welcome Councillors and visitors to the meeting; remind visitors when comments may be
made and that the public must not interrupt whilst the meeting is in progress.
1. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests.
Councillors with any prejudicial interests must leave the room for the relevant item(s)
2. Public Forum
To receive comments on agenda items and matters of community interest from electors present.
For information only; Clerk to note comments; no discussion between Councillors and electors.
To receive Councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons.
4. Minutes of previous meeting
Councillors to discuss and resolve whether or not to accept the minutes of 8 October 2015 as an accurate record.
Chairman to sign minutes if accepted.
Chairman – activities since the previous meeting.
Any other representatives – Police, CEF etc.
Progress reports – to give updates on on-going projects.
6. RFO’s report on current balances and payments
a) Current balances.
b) Payments made since last meeting.
c) Payments to be made at this meeting.
d) Any other invoices received since agenda preparation.
e) Payments received since the last meeting.
f) Council to resolve whether or not to accept the report and payments; Chairman to initial bank statements and invoices.
7.1 Applications received: Council to discuss and resolve comments on any applications received
7.2 Decisions received: Council to receive any decisions made by the planning committee
8. Correspondence received
Involved – AVS Newsletter; for circulation to Councillors.
SDC – free parking on Saturdays in December and on Christmas Eve.
YLCA – Good Neighbour scheme; for circulation to Councillors; discuss and resolve any action.
9. Action taken since the last meeting under the clerk’s delegated powers
No information received at the time of the agenda preparation.
10. Documentation Review
Council to receive report on updating documentation and resolve any necessary action.
To received information and, if possible, resolve action
12. Councillors’ Forum
a) To take any urgent points of community interest and/or concern from Councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda. To take any points from Councillors for inclusion on the next agenda.
13. To receive any further comments on the meeting from electors present
14. Date, time and place of next meeting
Council to agree date, time and place of next meeting.
15. Move to Part 2 of the meeting
Council to resolve whether or not to move into closed session for legal and contractual reasons.
16. Closure of Part 1 of the Council meeting
Agenda – Part 2
17. Legal and Contractual Matters
Council to discuss contractual matters and resolve action.
18. Closure of Part 2 of the meeting
Signed. F M A Farman Interim Clerk to Stutton cum Hazlewood Parish Council. Date: 3rd November 2015
On-going issues – (Council may make decisions on any of the below items if deemed necessary)