OFFICIAL NOTICE OF STUTTON CUM HAZLEWOOD PARISH COUNCIL MEETING
You are summoned to the next ordinary meeting of Stutton cum Hazlewood Parish Council to be held on Thursday 13th October 2016 at 19:30 in the Stutton Village Hall.
Clerk: Mrs S Loaring.
Email: firstname.lastname@example.org Tel: 07984 814281
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the council is in session.
Any elector (listener) or member of the press is entitled to attend this meeting and raise any concerns or questions they may have with the Parish Council. These concerns and questions must be written, either by letter or e-mail, and received by the Clerk 5 days before the meeting.
Listeners’ comments will be taken at agenda item 161003.
Comments on agenda items will be taken first with a time restriction of 15 minutes’ maximum.
Listeners may also comment on the meeting at agenda item 161023. This is for information only.
Decisions cannot be made at this meeting on items not on the agenda.
Councillors and visitors to sign the attendance book.
Matters to do with the Village Hall will be taken at the beginning of the meeting before the formal council meeting starts.
i. Report: From RR re village Hall matters.
a) To note monies received and those that have been paid for the Village Hall.
b) To note and sign cheques for invoices due for payment.
Chairman to welcome councillors and visitors to the meeting; remind visitors when comments may be made and that the public must not interrupt whilst the meeting is in progress.
161002. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests.
Councillors with any prejudicial interests must leave the room for the relevant item(s).
161003. Public Forum
To receive comments on agenda items and matters of community interest from electors present.
For information only; clerk to note comments; no discussion between councillors and electors.
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons.
161005. Minutes of previous meeting
i. Councillors to discuss and resolve whether or not to accept the 18th July minutes as an accurate record of the meeting.
ii. Chairman to sign the minutes if accepted.
161006. To receive reports from
i. Chairman – activities since the previous meeting.
ii. NY County Councillor.
iii. SD Councillor.
iv. Any other representatives – Police, CEF, etc.
v. Progress reports – to give updates on on-going projects.
161007. RFO’s report on current balances and payments
a) Current balances (to be dealt with at the meeting)
£15,866.96 current account – July statement 27 July to 27 September 2016
£2,093.12 – Business account as at 30.09.16.
b) Payments made since last meeting
c) Payments to be made at this meeting
Clerk’s salary August £229.32 Cheque no. 000789.
d) Any other invoices received since agenda preparation
PKF Littlejohn for Audit £30.00 plus VAT £36.00 Cheque no.000790.
e) Payments received since the last meeting
Interest on business account £0.26.
f) Council to resolve whether or not to accept report and payments; chairman to initial bank sheets & invoices.
i. Applications received: Council to discuss and resolve comments on any applications received
Application number 2016/1117/OUT 8/70/203C/PA Mill Lane Stutton.
ii. Decisions received: Council to receive any decisions from SDC/NYCC. For information only.
Decision Hawthorn Croft 2016/0874/HPA 8/70/98A/PA Passed.
Jackdaw Quarry C8/2009/1066/CPO Extension of mineral extraction at Jackdaw Quarry Passed.
iii. Update on planning issues: Council to receive any updates. For information only.
161009. Flag pole
Council to receive update on flag pole and resolve any possible action.
161010. Bulb planting
Council to receive an update on autumn bulb planting and resolve any action deemed necessary
Council to receive update on Speedwatch and Gary Lumb’s attendance and resolve any necessary action.
To receive update on defibrillator procurement and resolve any necessary action.
161013. Website update
To discuss and resolve any necessary action.
161014. Speeding on Garnet Lane
To discuss and resolve any action pertaining to a complaint about speeding on Garnet Lane.
161015. Grass cutting on verges where rare wild flowers are found
To discuss and resolve any updated actions pertaining to cutting verges during periods when rare wild flowers are growing.
161016. Document Review
To review and discuss any changes to existing Council documentation.
161017. Dog Poo bins
161018. Grass Cutting
161019. Underpass lighting update
161020. Correspondence received
i. Rare flowers and management of verge cutting – update.
ii. Fly Tipping on Mill Lane.
161021. Action taken since the last meeting under the clerk’s delegated powers
i. Ongoing dispute over responsibility of the lighting for the underpass and underpass lighting.
ii. Benches – relaying paving stones.
iii. Keith Tillett re grass cutting and invoices emailed.
161022. a) Councillors’ Forum
To take any urgent points of community interest and/or concern from councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda
To take any points from councillors for inclusion on the next agenda.
161023. To receive any further comments on the meeting from electors present
161024. Date, time and place of next meeting
Council to agree date, time and place of next meeting.
161025. Closure of Part 1 of the council meeting
Signed. S Loaring Clerk to Stutton cum Hazlewood Parish Council. Date: 8.09.2016
On-going issues – (Council may make decisions on any of the below items if deemed necessary)
On-going discussions with Npower re billing the PC for the electricity used by NYCC street lights
‘Bus service provision for 2016/17