OFFICIAL NOTICE OF STUTTON CUM HAZLEWOOD PARISH COUNCIL MEETING
The next ordinary meeting of Stutton cum Hazlewood Parish Council is to be held on
Thursday 7th September 2017 at 19:30 in the Stutton Village Hall.
Clerk: Mrs S Loaring.
Email: firstname.lastname@example.org Tel: 07984 814281
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the council is in session.
Any elector (listener) or member of the press is entitled to attend this meeting and raise
any concerns or questions they may have with the Parish Council. These concerns and
questions must be written, either by letter or e-mail, and received by the Clerk
5 days before the meeting.
Listeners’ comments will be taken at agenda item 170903.
Comments on agenda items will be taken first with a time restriction of 15 minutes maximum.
Listeners may also comment on the meeting at agenda item 170927. This is for information only.
Decisions cannot be made at this meeting on items not on the agenda.
Councillors and visitors to sign the attendance book.
Chairman to welcome councillors and visitors to the meeting; remind visitors when comments may be made and that the public must not interrupt whilst the meeting is in progress.
170902. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests.
Councillors with any prejudicial interests must leave the room for the relevant item(s).
170903. Public Forum
To receive comments on agenda items and matters of community interest from electors present.
For information only; clerk to note comments; no discussion between councillors and electors.
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons.
170905. Minutes of previous meeting
Councillors to discuss and resolve whether or not to accept the 13th July minutes as an accurate record of the meeting.
Chairman to sign the minutes if accepted.
170906. To receive reports from
Chairman – activities since the previous meeting
NY County Councillor
Any other representatives – Police, CEF etc.
Progress reports – to give updates on on-going projects.
170907. RFO’s report on current balances and payments
a) Current balances (to be dealt with at the meeting)
No statement available at 7 September 2017.
£2,093.32 Business account as at 31 March 2017.
b) Payments made since last meeting
c)Payments to be made at this meeting
Clerk’s salary x 3
April 2016 £229.32
July 2017 £239.46
August 2017 £236.46
Total £708.24 Cheque no.000816.
Pearce Bottomley Survey £420 Cheque no. 000817.
Clerk’s expenses £65.42 Cheque no. 000818.
Phone Box adoption BT Payphones £1 Cheque no. 000819.
d)Any other invoices received since agenda preparation
e) Payments receive.d since the last meeting
f) Council to resolve whether or not to accept report and payments; chairman to initial bank sheets & invoices.
Applications received: Council to discuss and resolve comments on any applications received
Decisions received: Council to receive any decisions from SDC/NYCC.
Update on planning issues: Council to receive any updates.
For information only.
170909. Speedwatch and 20 is Plenty campaign
Council to receive update on Speedwatch and 20 is Plenty campaign.
170910. Buses serving Stutton Village
The Council to receive an update on Bus services.
170911. Speeding on Garnet Lane
To receive any update pertaining to a complaint about speeding on Garnet Lane.
170912. Rare wild flowers Verges
To receive any updates on actions relating to verges on Moor Lane where rare wild flowers are growing and any actions taken or outstanding.
170913 Dog Poo bins
Update on Dog Poo bins and reinstatement to underpass and wider area.
170914. Phone Box adoption
Phone box adoption update.
Underpass lighting update – Clarification on what is being paid for.
“Kissing gates” update – awaiting installation cost.
170916. Banking update
Update on banking and move to Barclays Bank.
170917. ‘BATTLE’S OVER’ – A NATION’S TRIBUTE AND WWI BEACONS OF LIGHT
Update from the working party on Battle’s Over. Discuss and resolve any actions.
170918. Moor Lane – tipping
Discuss and resolve any action to avoid rubbish being discarded on Moor Lane.
170919. Broken footpath sign at the top of Fanny Lane
Update on action relating to broken sign.
170920. Freeman of the Parish
To discuss and resolve any actions pertaining to bestowing the honour.
170921. Update on Clerk’s replacement
170922. Update on Parish Council website
Discuss and resolve any actions relating to IT fix.
170923. Correspondence received
Minerels and waste joint plan
NY Permit scheme (closing date 7 August)
Unmetered MPAN – request for update
YLCA Reform of Data Protection information
Acknowledgement from Friends of the Earth re FOI request
Finance and Transparency Guide booklet – for sale from YLCA
Trainingn opportunities with YLCA (email forwarded)
Email from Pauline Hogg re flower verges and approaching Jackdaw Quarry (forwarded)
Passenger Transport updates Utopia buses
Additional cutting of grass verges from Pauline Hogg
Glow in the dark Dog Fouling stickers
BT Payphones adoption contract
Citizenship and Civic engagement survey (forwarded on email)
Tadcaster and Villages CEF survey (forwarded on email)
Programme of YLCA Training courses (forwarded on email)
Accounting report from PKF Littlejohn
Correspondence from Chairman Stutton Village Hall Committee – forwarded on email.
170924. Action taken since the last meeting under the clerk’s delegated powers
170925. Village Hall
Report: From PC Representative re village Hall matters.
To note monies received and those that have been paid for the Village Hall.
To note and sign cheques for invoices due for payment.
170926. Councillors’ Forum
a)To take any urgent points of community interest and/or concern from councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda
To take any points from councillors for inclusion on the next agenda.
170927. Further comments from the public
To receive any further comments on the meeting from electors present.
170928. Date, time and place of next meeting
Council to agree date, time and place of next meeting.
170929. Closure of Part 1 of the council meeting
Members of the public and press are excluded from this part of the meeting
Village Hall matters.
Co option of new Parish Councillor.
Signed. Sally Loaring Clerk to Stutton cum Hazlewood Parish Council. Date: 30.8.17
On-going issues – (Council may make decisions on any of the below items if deemed necessary)
On-going discussions with Npower re billing the PC for the electricity used by NYCC street lights
Bus service provision for 2016/17.