Minutes of the Meeting of Stutton cum Hazlewood Parish Council held on 11th April 2019 at 19:30 in the Stutton Village Hall.
Clerk: Mrs G Kitchen.
Email: firstname.lastname@example.org Tel: 07796 544404
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the council is in session.
Present: Cllr D Birchall (Chairman), Cllr P Spurrier (Vice Chairman), Cllr C Heard, Cllr D Kent, Cllr S Wrigglesworth, Cllr C Metcalfe, Cllr R Sweeting and Cllr D Mackay, PCSO D Todd, Lily McQuade (Rural Housing Enabler).
Clerk/RFO: Mrs G Kitchen.
Apologies: none received.
One member of the public in attendance.
Chairman welcomed councillors and visitors to the meeting; reminded visitors when comments may be made and that the public must not interrupt whilst the meeting is in progress.
190402. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests – none declared.
190403. Public Forum
To receive comments on agenda items and matters of community interest from electors present.
Presentation from Lily McQuade (LM) – Rural Housing Enabler(Selby District). LM explained her role. She is part-time and based in the Civic Centre. Her role is to identify housing needs in rural areas and address those needs with specific tailor-made new housing. Housing needs surveys are the main means of identifying housing needs. When a survey is complete, the needs are assessed and a report is made to the Parish Council. Any needs are publicised.
A further discussion took place about local needs. It was noted that the last survey took place 5 years ago and there appears to have been several changes of personnel with no apparent progression of the issues. Concerns were raised over the level of offers to landowners and that the proportion of affordable housing might be too low compared to market housing. LM responded that this would only happen to make to make the development feasible for affordable housing. She confirmed that the previous requirement of 10 units no longer applies. LM also confirmed that residents who have been forced to seek housing elsewhere due to the lack of locally affordable housing would be eligible for the scheme.
A suggestion to re-start the process beginning with the survey was proposed and seconded unopposed.
PCSO Todd gave a nil crime report for March. MOP raised concerns regarding a recent burglary and lack of progress. The police are aware of the parking problems on the corner of Weedling Gate and Church Crescent and of the use of quad bikes in Hazlewood. MOP also raised concerns of drug taking in the local woods. Discussion followed regarding a recent alleged fraud case which occurred on Stutton Road, which is currently being investigated.
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons – none received.
190405.Minutes of previous meeting
Councillors discussed and resolved to accept the 14 March minutes as an accurate record of the meeting. The Chairman signed the minutes as accepted.
190406. To receive reports from:
Chairman – activities since the previous meeting – reported on changes to early morning only for postal collections in the village. Action clerk to contact Royal Mail to establish reasons for changes.
Discussion on ongoing issues with the bus service (currently only 3 times per day). Action Chairman to contact Mary Welsh at NYCC.
NY County Councillor – reported that there is budget for road repairs.
Brant Lane – SDC have stopped collections from one direction due to damage being caused. Action Councillor Mackay to check on ownership of the Lane.
SD Councillor – reported that SDC is currently in purdah due to the upcoming elections. Cllr Metcalfe thanked the parish council for their support as he will not be continuing as SD Councillor. The chairman formally thanked the councillor for his work and support within the Parish over many years.
Any other representatives – Police, CEF etc. See minute 190403 above.
Progress reports – to give updates on on-going projects – see action points below.
190407. RFO’s Report on current balances and payments
a) Current balances as at 27/03/19 –
Current account £7044.52
Investment account £10014.41
CIL £491.25 – suggested that we use the CIL money to purchase a notice board and it was resolved to do so.
b) Payments made since last meeting
c) Payments to be made at this meeting
- Clerk’s Salary £193.37 cheque no. 000902
- YLCA annual subscription £305.00 cheque no. 000903
- Village Hall Committee, rent for 2018/9 and 2019/20 £500.00 cheque no.000904
- Clerk’s expenses, mileage, stationery costs £22.32 cheque no. 000905.
d) To discuss and resolve application for exemption to external audit. Chairman to sign if accepted. The council agreed for the Chairman to sign the exemption. Action clerk to print off and forward to Chairman for signature.
e) Any other invoices received since agenda preparation
f) Council resolved to accept report and payments; chairman initialed bank sheets & invoices.
Applications received: Council to discuss and resolve comments on any applications received –
2019/0342/HPA Placement of wrought iron gates and erection of sandstone wall to a lower height than the current hedge at 17 Weedling Gate. Concerns raised regarding lack of turn off space whilst waiting for electronic gates to open (sight lines) with concerns over road safety. The proposed wall is higher than any other property in the village and is not in keeping with its surroundings. Demonstrable harm to the character of the village. Concerns over urbanisation of the rural character of the village. Not in keeping with the Village Design Statement.. Action NYCC councillor to check with Highways department regarding sight lines.
2019/0029/FUL Reconsultation on planning application at Peggy Ellerton Farm – the council had no observations to make on this application.
Councillor reported a breach of planning consent at Owl House. Action clerk to report breach to planning enforcement team. TPO in place for the tree in question.
Proposed that we have a standing item for any other planning matters as part of the agenda. Standing orders now show that planning applications can be discussed and agreed by email but then reported in the minutes of the next parish council meeting.
2018/1426/CPP Lawful Development Certificate for proposed outbuilding for use of gym, changing area inc shower, toilet and cinema room, store at White Smithy Farm, Paradise Lane, Hazlewood – Permitted
190409. Update on action points from last meeting
- wildflowers — confirmed that a request for non-cutting of grass has been sent to Highways. New notices have been erected. Action clerk to send thanks to Pauline Hogg.
- Underpass – revised figures have been sent to MPAN.
- Register of assets- ongoing.
- VAT reclaim – underway.
- Christmas tree- estimated cost £300+, needs to be personally selected by the council. Suggestion made to contact Millford Plants.
- Budget – ongoing.
- Litter Bins – permission received from Towton Parish Council to erect one near Mill Lane bridge.
- GDPR – update on actions required of councillors.
- Telephone box – Action Chairman to contact the volunteers.
- Grit bins – the one sited at Calcaria House is missing its lid. Action clerk to check ownership with SDC and Cllr Sweeting to check with the community officer.
- Parish notice board – ongoing.
190410. Review of Standing orders – to discuss and resolve the revised versions. To be renamed 2019 SOs.
Cllr Kent reported on progress as being completed. Proposed by Cllr Kent and seconded by Cllr Wrigglesworth to accept them as being fit for purpose. The Parish Council thanked Cllr Kent for his hard work on all the SOs. Cllr Kent offered to continue with any future reviews.
190411. Correspondence received.
Update on email to Planning Committee. Action clerk to send on email to Martin Grainger (Head of Planning).
190412. Action taken since the last meeting under the clerk’s delegated powers
See action points listed above
190413. Village Hall
Report: From Cllr Heard re Village Hall matters – Cllr Wrigglesworth reported that the telephone line is now working at the Village Hall with WI-Fi expected to go live 12/4/19. The new bench with plaque will be installed shortly. A MOP has queried whether an AGM has taken place, reported that one is due in July and villagers are welcome to attend any meeting. Minutes of the meetings are available from Chris Cully. Cllr Wrigglesworth offered his contact details for villagers.
190414. Councillors’ Forum
a)To take any urgent points of community interest and/or concern from councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference – none raised.
b) Items for the next agenda – none raised.
190415. Further comments from the public
To receive any further comments on the meeting from electors present – none.
190416. Date, time and place of next meeting
Council to agree date, time and place of next meeting – 9/5/19. Annual Parish Meeting at 7.00 followed by Annual Parish Council meeting at 7.30.
Thanks were expressed to Cllr Kent and Cllr Metcalfe who were attending their last meeting before retirement.
190417. Closure of Part 1 of the council meeting 9.22pm
Members of the public and press are excluded from this part of the meeting
Clerk’s remuneration: It was agreed to pay for an extra seven hours worked. From April 2019 it had previously been agreed that salary would be at spinal point 7 on the new local government pay scale. It would be necessary to establish how CPD points might affect the pay scale.
Signed. Gill Kitchen clerk to Stutton cum Hazlewood Parish Council 20/04/2019