Minutes of the Meeting of Stutton cum Hazlewood Parish Council held on 10 December 2020 at 19:30 via Zoom Video-conference
Clerk: Mrs G Kitchen.
Email: firstname.lastname@example.org Tel: 07796 544404
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the council is in session.
Present: Cllr D Birchall (Chairman), Cllr P Spurrier, Cllr C Heard, Cllr E Catt, Cllr E Collins.
Clerk/RFO: Mrs G Kitchen. No members of the public were present.
Chairman welcomed councillors to the meeting.
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons. Apologies received from Cllr Mackay.
201203. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests. Councillors with any prejudicial interests must leave the meeting for the relevant item(s). None declared.
201204. Minutes of previous meeting
Councillors to discuss and resolve whether or not to accept the 12 November minutes as an accurate record of the meeting.
Resolved to accept the minutes as an accurate record and clerk to sign the minutes on behalf of the Chairman.
201205. Public Forum
To receive comments on agenda items and matters of community interest from electors present. For information only; clerk to note comments; no discussion between councillors and electors. No members of the public were present.
201206. To receive reports from:
County and District Councillors.
Any other representatives – Police, CEF etc.
201207. RFO’s Report on current balances and payments
a) Current balances (to be dealt with at the meeting) as at 27 November 2020
Current account £12974.05
Investment account £10038.20
CIL balance £325.60
b) Payments made since last meeting
bi) Zurich Insurance £238.00 cheque no. 000968
bii) G Kitchen reimbursement of Zoom subscription £14.39 cheque no. 000969
biii) G Kitchen November salary £282.93 cheque no. 000970
c) Payments to be made at this meeting
Stutton Social Committee Christmas tree £30.00 cheque no. 000971
d) Any other invoices received since agenda preparation.
e) Council to resolve whether or not to accept report and payments.
Resolved to accept the report. RFO to initial bank sheets & invoices on behalf of the Chairman.
Applications received: Council to discuss and resolve comments on any applications received.
2020/1301/DOC – Discharge of condition 03 (materials) of application allowed at appeal APP/N2739/W/20/3254635 (2019/1167/FUL) Proposed erection of an agricultural barn at Home Farm, Paradise Lane, Hazlewood, Tadcaster, LS24 9NJ.
No observations to be made.
Applications considered electronically since the last meeting:
None at time of agenda preparation.
201209. Matters ongoing since the last meeting
Underpass – new contract requested from Npower but no response as yet. Clerk to pursue.
Church Lane footpath – Overhanging trees referred to Highways and awaiting response. Clerk to chase.
Speed limits – Chairman has received information about electronic speed signs. The issue was discussed but such signs might be considered out of keeping with the village. Clerk to invite Simon Ashby (Highways) to the January meeting to advise on traffic calming possibilities.
Road markings – Mill Lane passing place is wrongly marked as a layby – awaiting Highways correction.
Children and road safety – Cllr Collins wondered if we could spend some funds on a park as a possible alternative play space. The difficulty is the lack of open space in the village. it was resolved to ask the VHC to consider a park being situated behind the Village Hall.
Memorial Stone – clerk has obtained a quote for a brass plaque. Cllr Mackay has offered £350 towards costs. Action clerk to obtain a quote for a cast bronze plaque.
Grit bins – after consultation with the council, the clerk has asked K Tillett to maintain levels.
County Council Reorganisation – awaiting further consultations in 2021.
Website (accessibility regulations) – Cllr Heard has circulated a document in which he reports on his assessment of the relevant areas needing addressing. The council resolved to explore the option of employing a specialist firm to update the website and address the issues.
Telephone box – the responsibility for installing the shelving has now passed to Dave Kent.
Parish notice board – deferred pending completion of the telephone box fitting.
Rural housing – The rural housing officer has been in touch regarding next steps – which would be to identify relevant sites. Clerk to contact the RHO and ask him to liaise with Cllr Heard to arrange a site visit.
Clerk’s IT equipment – YLCA were contacted and the clerk was redirected to their website – not found to be helpful. Action clerk to obtain quotes from regular suppliers.
201210. Correspondence received
Tadcaster Fire Safety Clinics – information regarding a drive through clinic posted to the website.
201211. Village Hall
Report from Cllr Heard re Village Hall matters. The Christmas tree has been installed.
201212. Councillors’ Forum
a}To take any urgent points of community interest and/or concern from Councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda. To take any points from Councillors for inclusion on the next agenda.
Precept detail circulated to councillors and to be discussed at the next meeting.
201213. Further comments from the public
To receive any further comments on the meeting from electors present. None present.
201214. Date, time and place of next meeting
Council to agree date, time and place of next meeting. Thursday 14 January.
201215. Closure of Part 1 of the Council meeting
The meeting closed at 21.01.
Members of the public and press are excluded from this part of the meeting.
No part 2 items.