MINUTES OF STUTTON CUM HAZLEWOOD PARISH COUNCIL MEETING held on Wednesday 10th February 2016 at 19:30 in the Stutton Village Hall
Chairman: Cllr T Fawcett
Interim Clerk: Mrs FMA Farman. Three Greens. The Green. Gateforth. YO8 9LF
Telephone: 01757 228 325. E-mail: firstname.lastname@example.org
Present: Cllrs T Fawcett; D Birchall; C Heard; P Spurrier; S Wrigglesworth. Interim Clerk – M Farman
Prospective clerk – S Loaring. Village Hall representative – R Rose. Two members of the public
Report: RR reported that new bookings have been received; that the committee is looking for ideas to improve facilities at the village hall such as, for example, curtains; PS added that the social committee has some folding tables.
These have been circulated to all councillors.
Cheques – no cheques to sign.
Meeting – Part 1
The Chairman welcomed councillors and visitors to the meeting, reminded visitors of the protocol for making comments and that the public must not interrupt whilst the meeting is in progress.
160202. Declarations of interest
SL declared an interest in the planning application for 3 St Aidan’s Walk.
160203. Public Forum
i. MoP 1, speaking on behalf of several other residents, voiced concern over the Parish Council’s response to the initial planning application at 15 Weedling Gate; the fact that the development was open plan; that, if approved, this would be the only fenced and gated property on that development and that it would completely change the character of the village.
ii. MoP 2 expressed concern about the possibility of a business being run from the property; can understand the wish to be fenced, but this is deleterious to the village character; concerned about safety element of vehicles pulling out onto a blind corner.
The Chairman thanked the visitors for their comments.
Apologies were received from TTC/SDC Cllr D Mackay.
160205. Minutes of previous meeting
i. Councillors resolved to accept the January minutes as an accurate record of the meeting.
ii. The Chairman signed the accepted minutes.
160206. Reports from
i. Chairman – reported on meeting with possible clerk.
ii. NY County Councillor – no report.
iii. SD Councillor – no report.
iv. Any other representatives – Police newsletter circulated.
v. Progress reports – DB reported that there has been little progress re the bus issue. These are not running to a regular time-table and the promised meeting has not yet been called.
160207. RFO’s report on current balances and payments
a) Current balances
£14,490.00 – current account as at 27.01.2016
£ 2,092.42 – savings account as at 29.21.2016.
b) Payments made since last meeting – none made.
c) Payments to be made at this meeting – Cheque no.
£25.80 – Expenses; interim clerk – 100771.
d) Any other invoices received since agenda preparation: – none received.
e) Payments received since the last meeting
£452.50 – Funding to buy equipment to comply with Transparency Code regulations.
Council resolved that the clerk source a laptop, printer and consumables; accepted the report and payments;
f) The Chairman initialled the bank statements and invoice.
g) Council received information re proposed external audit arrangements and resolved to accept option 2.
8.1 Applications received: 15 Weedling Gate – amended plans; 3 St Aidan’s Walk; New Buildings Farm – amended plans. Council discussed the above plans and resolved comments:
15 Weedling Gate – concerns over: enclosure of open plan development; vehicles turning onto a blind corner; lack of compliance with Village Design Statement and failing to fit in with the character of the village.
3 St Aidan’s Walk – no concerns other than materials used to match existing and comply with VDS.
New Buildings Farm – no concerns other than as for 3 St Aidan’s Walk.
8.2 Decisions received: None received.
8.3 Update on planning issues: No updates.
160209. Policies and procedures
Council resolved that the interim clerk draws up and submits a proposed timescale for policy reviews.
160210. Tadcaster Bridge
Work on the footbridge is in progress – the nose has landed.
Speed measuring equipment is to be put in by the Fire Brigade.
The BHF application for funding was unsuccessful. Resolved that PS goes ahead with second round of funding and that the clerk mails the CEF contact.
Dealt with in the chairman’s report.
160214. Meeting Programme for 2016/17
Agreed as the second Thursday of the month, 19:30, Stutton Village Hall.
160215. Correspondence received
1. Police newsletter.
2. YLCA – information re new audit requirements and 4.9% increase in subscriptions for 2016/17.
3. SDC – information re new audit requirements.
4. Clerks and Councils Direct – magazine for circulation.
5 .NY Branch of SLCC – notification of training day at Helmsley, 19 March.
6 NYCC – information re fraudulent letters about fracking proposals.
160216. Action taken since the last meeting under the clerk’s delegated powers
1. Precept request emailed to SDC.
2. Planning observations emailed to SDC.
3. Minerals and Waste plan comments submitted to NYCC.
4. Clerking hours and pay scales emailed to councillors.
160217. a) Councillors’ Forum
All points of community interest and/or concern from councillors already dealt with in the meeting.
b) Items for the next agenda
Cllrs to email the clerk with any items.
160218. Further comments on the meeting from electors present
No further comments.
160219. Date, time and place of next meeting
Council agreed Thursday 10 March, 19.30. Stutton Village Hall.
160220. Part 2 Decision.
Council resolved to move into closed session for contractual reasons.
160221. Closure of Part 1 of the council meeting
Closed at 21.00.
Agenda – Part 2
160222. Contractual matters
Council discussed and resolved to offer the post to SL at 6 hours per week; payment will be to the agreed scales in accordance with the SLCC contract.
Signed: …………………………………………………………………………. Chairman. Date: ………………………………………………….
Action points from the meeting
Interim Clerk – contact local supplier re purchase of laptop and printer etc.
Interim Clerk – write and submit planning comments.
Interim Clerk – email PS with CEF details.
Interim Clerk – draw up possible programme for policy reviews.
Cllr PS – continue to source possible funding for defibrillator.
Cllr DB – continue to investigate bus problems.