MINUTES OF STUTTON CUM HAZLEWOOD PARISH COUNCIL MEETING held on Wednesday 28th February 2018 at 19:30 in the Stutton Village Hall.
Chairman: Cllr Mrs T Fawcett
Clerk: Mrs G Kitchen. 6 Wood Lane, Thorpe Willoughby, Selby, YO8 9PT
Telephone: 01757 703664. Email Clerkstuttonpc@gmail.com
Present: Cllr T Fawcett, Cllr C Heard, Cllr P Spurrier, Cllr D Birchall, Cllr D Kent. NYCC Cllr D Mackay.
Clerk – G.Kitchen.
21 members of the public.
All present signed the attendance book.
Agenda items
180301. Welcome
The Chairman welcomed Councillors and public to the meeting.
180302. Declarations of interest
The chair declared an interest as the owner of the Old London Road Quarry to be discussed in the planning section. After giving a summary of the quarry’s history and her hopes for the proposed works, she handed over the meeting to the vice-chairman.
Cllr Kent declared a neighbourhood interest in one of the planning applications (Wild Briar).
180303. Public Forum
To receive comments on agenda items and matters of community interest from electors present: 21 members of the public were present and commented on the Old London Road Quarry planning application. Amongst the points raised were:
Questioned as to what the benefits for the local community would be as it appeared to be only negative outcomes for local residents.
Concerns regarding safety – primarily the amount of lorries using a 1 mile stretch of public bridleway, for 6 days a week over a 6 year period. Speed of the lorries was also a concern for vulnerable users of the area such as cyclists, horse riders, pedestrians etc.
Access for local residents – particularly for Cocksford residents during rush hour periods. Additionally, it was questioned as to which alternative routes would be used if the roads indicated in the application were blocked.
Environmental issues such as noise and dust pollution from the crushing plant together with a loss of wildlife habitat (albeit temporarily).
A question was raised over the apparent imbalance of 600,000 of aggregate in with 300,000 out – why did it have to be processed onsite and not elsewhere.
Central government had produced a report on land banks and discounted the Old London Road site – why was it being considered?
Why was the crushing plant being sited at this quarry?
It was questioned whether the time scale in the plans was likely to be extended with the firm’s fitness for purpose being challenged (allegedly had been fined for previous bad practices).
Concerns over the lack of publicity regarding the plans and whether a consultation process should have taken place – it was pointed out that although recommended by NYCC it was voluntary on the part of the owners.
Questioned whether an environmental survey had taken place – it was confirmed the application showed this had taken place.
Concerns were raised over the time scale and deadline for objections to the plans and whether the parish council should employ a planning consultant to formulate the observations of the council.
Although some residents were informed of the application, the parish council has received no documentation from NYCC regarding the application.
A history of the quarry from its earliest workings to current date was outlined.
For information only; clerk to note comments; no discussion between councillors and electors.
180304. Apologies
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons – received from District Cllr Metcalfe.
180305. Minutes of previous meeting
Councillors discussed and resolved to accept the 8th February minutes as an accurate record of the meeting, The Vice-Chairman signed the accepted minutes.
180306. To receive reports from
i Chairman – activities since the previous meeting
ii Any other representatives – Police, CEF etc.
iii Progress reports – to give updates on on-going projects
Cllr Spurrier – reported on his assessment of the speed signage in Barkston Ash. Costs of signage as between £200-300, no support from NYCC in Barkston Ash towards these costs.
The defibrillator has been used twice within the last month. It will be still be available on 12/6 when training is taking place.
Cllr Heard queried whether there is need for a facebook account for the parish council.
The hole in the hedge has still not been repaired. The clerk has not received a reply to her message to the agent of the property concerned.
iv County Councillor – Cllr Mackay’s comments are recorded under the planning application discussions
v District Councillor – no report.
180307. RFO’s report on current balances and payments
a) Current balances: Business current account:£16,924.99, Business reserve: £2093.46 The cheque of £100 donation towards fireworks has not yet been cashed and will reduce the current account balance.
b) Payments to be made at this meeting
Gill Kitchen (travel expenses)£46.80 Cheque no. 825
ILCA (clerk training) £117.80 Cheque no. 826
c) Any other invoices received since agenda preparation
None
d) Payments received since the last meeting
None.
e) Council to resolve whether or not to accept report and payments; chairman to initial bank sheets & invoices.
180308. Planning
Applications received:
Application to erect a single storey extension to the north rear elevation, conversion of hipped roof to gable to accommodate attic storey and introduction of dormer and Velux windows to roof, creation of balcony and single storey extension to existing garage at Wild Briar, Malt Kiln Terrace Stutton.
Observations – an interest declared by Cllr Kent as a neighbour of the applicant.
The council resolved that there were no objections subject to the construction materials being sympathetic to the local environment.
Application to demolish the existing pool house extension and replace with a two storey kitchen and bedroom extension at Willow House Farm, Lead, Stutton (advised by SDC that as we are a neighbouring parish, our observations are welcomed)
The council resolved that they had no objections with the caveat of the building materials fit in with the surrounding environment.
Proposed extraction of 30,000 tonnes of limestone and importation of 600,000 tonnes of construction waste to complete restoration and export of 300,000 tonnes of secondary aggregate at Old London Road Quarry, Stutton –comments from councillors
Concerns that the increased traffic volumes were at odds with the Parish Council’s 20 is plenty and traffic calming approach.
Concerns about time scale and lateness of notifications. It was felt that the normal best practice would be applicants should have consulted parishioners before the application was put in.
Dangerous road with no safe places for vulnerable users. Beech tree crossing has already been identified as a dangerous junction. Concerns about speed of traffic, 3 times as many journeys as needed to reinstate the quarry. There is no guarantee that the new firm would not go bust in the same way as the previous firm. Possible development of another site if this goes through.
Comments on the impact on Cocksford residents. Raised the positive of a potentially nicer amenity.
The main resolution was to convey the concerns of the council to NYCC and seek an extension of time for individuals to comment in view of the short notice given to those other than in the neighbour consultation. The Parish Clerk to highlight the lack of a formal notification of this application in the covering note to NYCC
Action: parish council to investigate employment of a planning consultant for advice and guidance.
Decisions received: Land east of 15 Mill Lane – refused.
Update on planning issues: Council to receive any updates (None).
180309. Parish Clerk salary and contract
Discuss pay grade – details are needed in order to complete the payroll procedures. Deferred to Part 2.
180310. Payroll procedures
Update and discussion of payroll procedures and organisation to deal with the administration. Clerk gave update on what was happening.
180311. Funding for VH Broadband/WiFi/PC/Printer
Deferred to Agendum 180314.
180312. Action taken since the last meeting under the clerk’s delegated powers
None.
180313. Correspondence received
Dog poo bins. The clerk advised that she was waiting for map from previous clerk as the bin provider had indicated that the current map was too out of date. It was resolved that the clerk should purchase an up to date map from the Ordnance Survey in Leeds.
180314. Village Hall
Update from Parish Council representative on the Stutton Village Hall Committee:
Cllr Heard reported a request from the VHC for a donation towards the costs incurred by the VHC due to faults with the PC. There was a discussion of the issues by the council. Feeling of the PC is not to fund the playgroup.
The VHC would appreciate a donation towards the cost of a WiFi/phone line in the village Hall. The council resolved that a donation should be made towards the phone line installation and broadband.
180315. Selby AVS Community Transport Questionnaire
Councillors to complete and email to clerk.
180316. Councillors’ Forum
a)To take any urgent points of community interest and/or concern from councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda. To take any points from councillors for inclusion on the next agenda
– Review of standing orders
– Facebook account
– Tender for grass cutting
180317. Further comments from the public
To receive any further comments on the meeting from electors present . none.
180318. Date, time and place of next meeting
Council to agree date, time and place of next meeting – 12/4/18.
.180319. Closure of Part 1 of the council meeting 21.30
Part 2
Clerk’s salary agreed.
Signed……………………………………………………………………………….. Date: ……………………………….