Minutes of Stutton cum Hazlewood Parish Council meeting held on Thursday 9th June 2016 at 19:30 in the Stutton Village Hall
Chairman: Cllr Mrs T Fawcett
Clerk: Mrs S Loaring. Molmill, Malt Kiln Terrace, Stutton, Tadcaster LS249SF
Telephone: 01937 339197. Email Clerkstuttonpc@gmail.com
Present: Cllr T Fawcett; Cllrs D Birchall; C Heard; S Wrigglesworth; P Spurrier.
Clerk – S Loaring; NYCC Cllr Metcalfe; SDC Cllr Mackay and one member of the public.
Apologies: None received.
All present signed the attendance book.
i. Report: From RR re Village Hall matters.
Sam Smiths Brewery have not communicated with RR re repairs. Requests for documentation continue.
Council resolved to contact Mark Butler at the Brewery and report back.
Council discussed and resolved to accept suggestion to contact Daniel McGuire from CEF Partnership Board re grants available for repairs.
Blinds at the windows remain a priority. Council discussed and resolved that RR to speak to Melvin Pratt at Calcaria Carpets for a quote.
The toilet seat needs replacing. Council discussed and resolved a new one be purchased.
Cllr TF passport to take in to the Brewery.
a) VH shows revenue was up £532 on year to date. This is likely to be due to increased Playgroup fees and use of the Hall through
parties, yoga, AGMs, etc.
Council resolved to accept the P&L accounts of the Village Hall.
The Chairman welcomed Councillors and public to the meeting.
160602. Declarations of interest
Tango Fawcett declared a disclosable pecuniary interest (DPI) in Agenda item 160614 iii.
160603. Public Forum
One member of the public present highlighted the flagstones under four bench seats need relaying as growth is coming through.
Council discussed and resolved to get quotations to do the work.
Clerk to contact Michael Parnaby in Ulleskelf. Member of the public will get an alternative quote for the work.
Agenda item 160614 iii was taken under Public Forum – Smell affecting the Village.
A member of the public highlighted the smell in the village and a lively discussion followed.
Council discussed and agreed that a notice be put in the noticeboard advising that the works would be completed by the end of July.
Future complaints should be directed to the Environment Agency and not the Parish Council.
Grass Cutting: One member of the public suggested that there was more than one person cutting the grass and that RR should be made aware of it to make sure it was coordinated properly.
Council discussed and resolved to request invoices for the grass cutting be submitted.
.160605. Minutes of previous meeting
i. Councillors discussed and resolved to accept the 12th May minutes as an accurate record of the meeting.
ii. The Chairman signed the accepted minutes..
160606. To receive reports from
I) Chairman – activities since the last meeting – No report.
II) NY County Councillor – Chris Metcalfe
Cllr Metcalfe gave an update on Tadcaster bridge and buses.
The Council thanked Cllr Metcalfe for the Bridge update.
The Council discussed and resolved to invite the Passenger Transport Officer to the next meeting to hear concerns over bus service reduction.
III) SD Councillor – Don Mackay – No Report
IV) Any other representatives – Police, CEF etc – No report.
V) Progress reports – to give updates on ongoing projects – none received.
160607. RFO’s report on current balances and payments
a) Current balances
£2092.60 (Business Account)
b) Payments made – None made.
c) Payments made at this meeting
Defibrillator – first payment to More Medical
New Clerk’s training course
Insurance – Zurich
d) Other invoices received since agenda preparation
e) Payments received since the last meeting – £4,500 precept from SDC.
f) External Audit form:
Annual Governance Statement – resolved to accept the Annual Governance Statement and agree signature.
Council received and resolved accuracy of accounting statements 2015-16.
g) Council resolved to accept report and payments; Chairman initialled bank sheets and invoices.
i. Applications received: None received
ii. Decisions received
a) Mast Hazlewood Cottage Paradise Lane – Permission GRANTED.
iii. Update on planning issues: There were no updates on planning.
160609. Flag pole
Cllr SW bought the flagpole and 3 flags to be sited at the VH entrance through the gate on the LHS. Council thanked Cllr SW.
160610. Bulb planting.
Cllr Fawcett kindly offered to donate a number of bulbs to support the initiative. Bulbs will be donated by Fawcett Farms
Cllr PS raised bulb planting at the Social Committee and the Stutton Standard will run a piece to encourage contributions.
The Council discussed and resolved to support the suggested day in September to make a family event of bulb planting with tea and cake suggested.
The programme is being transferred to The North Yorkshire Police Traffic Bureau. Cllrs observed no attempt to monitor any speeding within the village yet. Cllr DB to circulate information on Fire Service monitoring of speed.
Council discussed and resoled to invite Gary Lumb from County Highways Area 7 to a site meeting to address concerns.
Cllr PS gave an update on the defibrillator.
Location – Cllr has requested sharing a trickle supply of power via the phone box. Awaiting answer from BT. An alternative would be on VH wall and running a cable.
An electrician will need to install it.
Council thanked Cllr PS for progress to date.
160613 Website update
Cllr CH is still waiting to speak to correct person to advise on any simple improvements that may be made.
160614 Correspondence received
1. Public complaints about damage to Fanny Lane and Brant Lane from recent modular loft delivery.
Council discussed and resolved to invite Gary Lumb from County Highways Area 7 to attend a site meeting. Cllr SW to contact and report back at next Council meeting.
2. PKF Littlejohn – external audit forms are being dealt with in conjunction with interim Clerk.
3. Robin Derry re Stutton Emergency plan – Clerk invited to next meeting.
4. Smell – dealt with under Public Forum 160603.
5. Nettles and grass around benches – these have been cut.
6. Tesco bags of help – forwarded to Social Committee.
7. Jenny Heath Better together – forwarded to RR.
8. New Clerks training event – Clerk to attend on 14 June.
9. Selby Area Committee NYCC – 13 June Eggborough.
10. Centenary Fields programme – circulated.
11. Tadaster and Villages forum CEF – meeting – on website.
12. Petition to reduce suicides – email circulated.
13. Touring Theatre in the Community – forward to Social Committee.
14. mNYCC Renewal of Subsidised local bus services in the area of Selby – information circulated.
15. nPower – invoice forwarded to Environment Agency as requested.
160615. Action taken since the last meeting under the clerk’s delegated powers
1. Clerk emailed NYCC Cllr Metcalfe re buses.
2. Insurance quote obtained. Council resolved to accept the quotation.
a) Councillors’ Forum
All points of community interest and/or concern from councillors already dealt with in the meeting.
1. Cllr DB observed that no notification from Highways was received over closure of Mill Lane.
2. Dog Fouling – Council resolved to reinstate underpass dog bin closer to the Hawthorn Close.
Council resolved that Cllr SW to make contact with relevant person at SDC to action.
Cllr SW reported that stencils advising dog walkers to pick up after their pets have been delivered to SW.
3. Council discussed and resolved to invite former interim Clerk to join them after the next meeting as a formal thanks.
b) Items for the next agenda
1.Speeding on Garnet Lane.
160617. To receive any further comments on the meeting from electors present
160618. Date, time and place of next meeting
Council agreed 14 July at 7.30PM for the next meeting.
160519. Closure of the council meeting
The meeting closed at 21.04.
Signed……………………………………………………………………………….. Date: ………………………………..
Action points from the meeting
Cllr DB – circulate information on Fire Service speed monitoring.
Cllr PS – Report back on Defibrillator progress.
Cllr SW – Report back on
Site visit from Gary Lumb – Highways Area 7,
Damage to Fanny Lane and Brant Lane,
Speeding issues on Garnet Lane/The Village,
Cllr CH – provide an update on website.
Clerk – Contact Parnaby’s in Ulleskelf re quote for benches.