Minutes of Stutton cum Hazlewood Parish Council meeting held on Thursday 10th March 2016 at 19:30 in the Stutton Village Hall
Chairman: Cllr Mrs T Fawcett
Interim Clerk: Mrs FMA Farman. Three Greens. The Green. Gateforth. YO8 9LF
Telephone: 01757 228 325. E-mail: firstname.lastname@example.org
Present: Cllrs T Fawcett; D Birchall; C Heard; S Wrigglesworth; P Spurrier. Village hall representative.
Interim Clerk – M Farman. Newly appointed Clerk – S Loaring. One member of the public.
All present signed the attendance book.
a) The mindfulness course has had to be cancelled due to lack of interest.
b) There has been, as yet, no success in contacting the owner of the hall concerning the necessary repairs.
c) Discussion about the need for blinds, chairs and tables. Resolved: RR to price up the cost of blinds for the main room and PC to discuss at next meeting.
d) The insurance certificate is out of date. Resolved: to try and obtain a copy of the recent one.
a) The Village Hall income is in a healthy state.
b) Cheques were signed for invoices due for payment.
The chairman welcomed councillors and visitors to the meeting.
160302. Declarations of interest
There were no declarations of personal, prejudicial and disclosable pecuniary interests.
160303. Public Forum
i. The resident present asked about the grass cutting and suggested that it should start at the beginning of April.
ii. VH rep, as a resident, expressed concern about children having to use the flooded underpass in order to get to school. VH rep left the meeting at 19:50.
No apologies; all members present.
160305. Minutes of previous meeting
i. Councillors discussed and resolved to accept the 10 February minutes as an accurate record of the meeting
ii. The chairman signed the accepted minutes.
160306. To receive reports from
i. Chairman – nothing to report – all covered in the agenda.
ii. NY County Councillor – no report.
iii. SD Councillor – no report
iv. Any other representatives – Police newsletter circulated.
v. Progress reports
a) Cllr DB reported that the website has been updated to include the new clerk.
b) Bus service – Cllr DB has heard nothing about a meeting to discuss the problem. Resolved: the interim clerk sends enquiry to NYCC Cllr.
160307. RFO’s report on current balances and payments
a) Current balances
£13,880.19 – current account as at 26.02.2016.
b) Payments made since last meeting. Cheque no.
£394.00 – Equipment for Transparency Code. VAT £65.67; actual cost £328.33. 000773.
c) Payments to be made at this meeting.
£ 25.80 – Expenses; interim clerk. 000776.
£289.00 – YLCA Membership. 000777.
d) Any other invoices received since agenda preparation – none received.
e) Payments received since the last meeting – none received.
f) Council resolved to accept the report and payments as listed above; the chairman initialled the bank sheets and invoices.
g) Essential books for the council and clerk’s training – council discussed and resolved to purchase books that are necessary and to pay for training needed by the new clerk.
160308. Planning. Applications received:
i. SIEA/2015/0868/OUT; Additional plans for erection of detached dwelling at land to the NE of Church Lane. Comments to be in by 14 March 2016. Council discussed and resolved to make no further comments.
ii. NY/2016/0029/73; application for continuation and extraction of magnesium limestone until 14.02.17. Council discussed and resolved to make no objection to the requested extension.
iii. 2016/0184HEN; The Brante; no hard copy received. Council discussed the notification of permitted development as seen in the weekly planning list and agreed it had no objection.
8.2 2015/1239/HPA; 15 Weedling Gate. Decisions received: Permission granted. Council expressed concern that its previous objections did not appear to have been taken into consideration. Clerk to write.
8.3 Update on planning issues: JEDA/2014/0157/OUT; proposal for 3 bedroomed detached house at Red Roofs, Church Crescent withdrawn – for information only.
160309. Policies and procedures
Council resolved to accept the proposed timescale for policy reviews.
Contract given to new clerk for agreement and signature.
160310. Dog Fouling
Council discussed the current situation and resolved to put a reminder on the website and in the ‘Stutton Standard’ about picking up and disposing dog faeces in the bins provided.
Nothing further to report.
The Prime Minister has stated that Highways should take note of parish councils’ concerns over speeding.
Still waiting for the next round of bidding for funding to open.
160313. Correspondence received
i. YLCA – Information re dog micro-chipping – emailed to cllrs.
ii. YLCA – Petition to enable cllrs to appeal planning decisions – emailed to cllrs.
iii. Clerks and Councils Direct – magazine for circulation.
iv. YLCA – information of training for digital councils – emailed to cllrs.
v. PKF Littlejohn – information re changes to requirements for external audit.
vi. Tour de Yorkshire – information emailed to councillors.
vii. Request for support re improving Towton’s Old London Road – circulated.
viii. Information re Tadcaster CEF community awards – circulated to councillors.
ix. ‘Involved’ – AVS magazine.
x. Area Committee – notification of meeting on 14 March – circulated.
xi. Health and well Being – newsletter circulated.
xii. ‘White Rose’ newsletter – emailed; hard copy available.
xiii. YLCA – information re S137 amount for 2016-17 – £7.42 per elector (included in precept).
160314. Action taken since the last meeting under the clerk’s delegated powers
1. Supplier for laptop and printer contacted.
2. Planning observations emailed to SDC.
3. Cllr PS emailed with CEF details.
4. Policy review time-table done – copy given to each councillor.
160315. a) Councillors’ Forum
Thanks were expressed to the interim clerk.
b) Items for the next agenda
Confirmation of clerk’s contract.
160316. Further comments on the meeting from electors’ present
An enjoyable meeting; “the PC should levy a charge for residents’ attendance.”
160317. Date, time and place of next meeting
Thursday, 14 April 2016, 19:30, Stutton Village Hall.
160318. Closure of the council meeting
The meeting closed at 20:50.
Signed. ………………………………………………………………………………………………….. Date: ………………………………….
Action points from the meeting
Cllr DB – put reminder about dog fouling on the website and in the ‘Stutton Standard’.
New clerk – provide council with list of necessary books.
Interim clerk – contact Highways re flooded underpass.
Interim clerk – contact NYCC Cllr re bus service meeting.
Interim clerk – write and submit planning comments.