MINUTES OF STUTTON CUM HAZLEWOOD PARISH COUNCIL MEETING held on Thursday 9th March 2017 at 19:30 in the Stutton Village Hall.
Chairman: Cllr Mrs T Fawcett
Clerk: Mrs S Loaring. Molmill, Malt Kiln Terrace, Stutton, Tadcaster LS249SF
Telephone: 01937 339197. Email Clerkstuttonpc@gmail.com
Present: Cllr T Fawcett, Cllr S Wrigglesworth; Cllr D Birchall, Cllr C Heard, CCllr C Metcalfe, DCllr D Mackay
Clerk – S Loaring.
Apologies: Cllr P Spurrier
All present signed the attendance book.
The Deputy Chairman welcomed Councillors and public to the meeting.
170302. Declarations of interest
No declarations of interest were received.
170303. Public Forum
Two members of public were present.
Phone line/internet access for the Village Hall and maintenance were requested and dealt with under Village Hall.
The Council resolved to accept Cllr Spurrier’s apologies.
170305. Minutes of previous meeting
Councillors discussed and resolved to accept the 9th February minutes as an accurate record of the meeting, The Chairman signed the accepted minutes.
170306. To receive reports from
I) Chairman – activities since the last meeting – No report.
II) NY County Councillor – Precept set for this year by North Yorkshire County Council. An increase of 2% to improve social care in the region. Police and Crime Commissioner gives option to take over the Fire Service if proposed business plan is agreed. This will be reported in due course.
III) SD Councillor – No report.
IV) Any other representatives – Police, CEF, etc. – No report.
V) Progress reports – to give updates on ongoing projects:
Footpath consultation – agreed response.
Clerk – to respond and highlight the inconsistency with categorising the Towton bridge walk and request that the whole route including the section from Old London Road to the Cock Beck bridge is classified as category 3.
170307. RFO’s report on current balances and payments
a) Current balances
The Current Account statement balance £15,504.97 27 January to 27 February 2017
The Business Account statement balance £2,093.26 30 September – 30 December 2016
b) Payments made none
c) Payments made at this meeting
Clerk’s salary £229.32 Cheque No 000801
Cllr Wrigglesworth expenses for grit shovels £57.76 Cheque No 000802.
d) Other invoices received since agenda preparation
Keith Tillett for additional grass cutting and verge clearance at Jackdaw Quarry on Moor Lane £1250.00 Cheque No 000803.
e) Payments received since the last meeting
i) Applications received:
ii) Decisions received:
Decision number 2016/147/OUT (8/70/208A/PA)
Outline application for erection of a detached dwelling on land to the North East of Church Lane/Weedling Gate – REFUSED.
iii) Update on planning issues:
20 is Plenty campaign details were circulated to Councillors.
The Council discussed the initiative and resolved that the Clerk should sign Stutton up to the initiative to begin to raise awareness.
The Clerk has already been in touch with other member villages and the campaign coordinator.
160310. Buses serving Stutton Village
Cllr Metcalfe advised that the bus review taken place following the bridge re opening and the outcome published. There is no change to Stutton’s service.
The Parish Council resolved to keep campaigning and applying pressure to authorities.
170311. Speeding on Garnet Lane
Clerk emailed Gary Lumb to chase up 3 times and is awaiting response.
Cllr Metcalfe suggested a 40mph limit could be applicable.
Chris Metcalfe to progress this with Highways on behalf of the Parish Council.
170312 Grass cutting on verges where rare wild flowers are found
The grass cutting and works to the verges where wild flowers are found has been done.
The council discussed and resolved to ask Pauline Hogg to approach Jackdaw Quarry for a contribution to the cost.
The Clerk is to revise the piece for the Stutton Standard to amend to reflect that the work has been done and that financial support is being sought.
Chris Metcalfe suggested that funding from SDC may be available to fund the signs. Clerk to contact Pauline Hogg
Clerk to request an update at the next meeting from Pauline Hogg.
Clerk to write to local resident thought to be cutting the verges where wild flowers are growing to request he does not cut the grass.
170313. Update on dog poo bins
Cllr Wrigglesworth suggested there was a need for more bins that originally planned. Council discussed and resolved to buy additional bins. A map is needed showing the following locations so activity can be progressed. – Map of locations where they should be put needed
• Field opposite the Beech tree at the bottom of flyover.
• Green Lane near pumping station.
• Mill Lane at the end of bungalows.
• Tadcaster side of underpass.
• Top of Fanny Lane.
It was suggested that a memorable acronym be developed to help remind people that allowing dog fouling is not welcome.
170314. Phone Box Adoption update
Clerk has written a piece for the Stutton Standard asking for suggestions for uses for the Red Phone Box – awaiting confirmation that it can go in.
Clerk written to ask if power supply still available.
170315. Underpass lighting update
Clerk to follow up with Highways England and Npower and report back at April meeting or before if there is anything to report. Cllr Heard offered support to resolve the situation over who has responsibility to pay the lighting bill.
The Council discussed the quotation for gates to be placed by the underpass and resolved that only one gate is needed to be sited at the end closest to Tadcaster at the start of the underpass.
The Council resolved to accept the quotation for £450 for manufacturing. Which does not include installation.
A design is needed. Cllr Wrigglesworth to supply.
170316. Banking update
Cllr Spurrier been in the bank and was advised of a different process to that outlined by the Bank at the last visit.
Clerk to clarify with Nat West what is required and feed back.
170317. ‘Battle’s over” – A Nation’s tribute
An expression of interest has been submitted and more information will be sent through in due course.
Keith Tillett agreed to look at a Beacon design for the village and potentially a site for it once a drawing is submitted by Cllr Spurrier. An update to be submitted next month.
It was also proposed that as part of these celebrations the Parish Council would consider a centre or focus for remembrance. Initial ideas included a bench or flower beds. The Council resolved to discuss this further at the next meeting.
170318. Tipping on Moor Lane
The Parish Council felt that Moor Lane was becoming a focus for tipping.
The Parish Council discussed ways to prevent this and re instate black and white poles preventing drivers from stopping.
Clerk to contact Highways – Gary Lumb who can advise.
170319. Correspondence received
• Keith Tillett requesting confirmation of agreement to additional cost to cut grass verges on Moor Lane.
• Consultation on Countryside Access from NYCC.
• Environmental Health re Allotments – forwarded.
• SDC Press release – Council Tax agreed for next year.
• Details of the SLCC AGM in April.
• Request for information on any planning issues (forwarded).
• Updates to records at SDC re Councillors addresses and co option details.
• Information on Council’s approach to fly tipping.
170320. Action taken since last meeting under Clerk’s delegated powers
1. Ongoing dispute over lighting (Clerk to resolve) Update – further correspondence between Npower and Northern Electric. Ongoing.
2. Fly tipping signs – Spoke with Clerk at Towton. Will recommend some available lottery funding to be used to put up signs on the passing places on Mill Lane.
3. Gary Lumb correspondence – awaiting a response following a chase email sent 6 March.
4. Kissing Gates – Mark Gurney is looking into having them (or chicane) reinstated. Still awaiting a response.
170320 Village Hall
i. Report: From PC Chairman re Village Hall matters:
Update from David Gluck circulated.
Report from working party including
◦ request to install phone line –
◦ Pests – being managed via Contractor Backhouses.
Discussed and resolved that the cut off point for nigh time hire is 11.15pm to coincide with the Pub closing. This is to be amended in the hiring agreement.
There are only 12 chairs – Discussed and resolved that this form part of the improvements being dealt with by David Gluck.
Chris Metcalfe to follow up with David Gluck to see how quickly progress can be made on issuing his report.
Piano to be sold. Clerk to look into how to dispose of it.
Clerk has looked into archiving documents housed in filing cabinets with County Hall archives at Northallerton. Free of charge. Council discussed and resolved this was a good idea and Clerk to take documents to Northallerton asap.
Pests – Backhouse in attendance and sent report to Cllr Wriggleworth who distributed it to the Parish Council.
Cllr Wrigglesworth to ask Playgroup remove any materials which could still be attractive to pests to allow for effective treatment of the area.
Phone line. Playgroup requested access to the Internet. Interim solution is a dongle with a longer term solution of a fixed line to be installed. The Parish Council discussed and resolved that in short term a dongle is the solution until longer term VH issues are resolved.
◦ Cllr Heard to write to Playgroup.
There was a request that more cupboard space is needed and the Parish Council discussed and resolved to ask Playgroup to create more space in the available cupboard space. Sue Dunham to ask Playgroup if they can consolidate materials to create space short term.
Clerk to write to David Gluck to outline basic improvements which need to be made short term incliduing mold and trickle vents for windows.
It was highlighted that under the current contract Playgroup are able to spend up to £200 on the building.
Quotes – to be obtained for painting
Playgroup hire agreement – assumption that this is rolling and needs clarification.
David Gluck to meet playgroup in next two weeks.
Heating controls – a polite request was received to remind hirers that after using the hall that thermostats should be turned down again to keep heating bills down.
A solution of wrting a checklist for users and the installation of a timer should be introduced. Cllr Wrigglesworth to investigate
The planned Survey has not yet taken place.
Cllr Metcalfe to pick up with David Gluck to progress.
a) To note monies received and those that have been paid for the Village Hall. The Village Hall accounts were circulated.
b) Cheque for £168.75 for refuse collection.
c) £112.18 Backhouses Contract ongoing.
170321. Councillors’ Forum
a) To take any urgent points of community interest and/or concern from Councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference
Cllr Wrigglesworth highlighted implications of flooding resulting from the significant development at Parlignton.
b) Items for the next agenda
Cllr Wrigglesworth to put Parlington development on the agenda for next time. Concern that Cock Beck will not cope with additional run off from new development.
Chris Metcalfe to ask for clarification via a Duty to Cooperate request.
170322. To receive any further comments on the meeting from electors present
170323. Date, time and place of the next meeting
The next meeting will be on Thursday 13th April at 7.30pm in Stutton Village Hall.
170324. Closure of Part 1 of the council meeting
Chairman suspended standing orders at 9.20pm to allow for discussion of Part 2.
Part 2 Members of the public and press are excluded from this part of the meeting
Council discussed tendering for grass cutting and quotation for window cleaning.
Signed……………………………………………………………………………….. Date: ……………………………….
Action points from the meeting
• Follow up with Gary Lumb.
• Follow up with Highways England and Npower re Underpass lighting.
• Clerk to revise piece for Stutton Standard to reflect verge has been cut.
• Follow up with Pauline Hogg re signage and sponsorship.
• Clerk to request reassigning footpath to category 3.
• Clerk to sign up to 20 is Plenty campaign.
• Clerk to contact Highways re tipping on Moor Lane.
• Map showing proposed sites of dog poo bins Lane.
• Design for gates for underpass.
• Checklist for hirers including heating on a timer.
• Write to Playgroup.