Minutes of Annual Stutton cum Hazlewood Parish Council Meeting held on Thursday 12th May 2016 at 19:30 in the Stutton Village Hall
Chairman: Cllr Mrs T Fawcett
Clerk: Mrs S Loaring. Molmill, Malt Kiln Terrace, Stutton, Tadcaster LS249SF
Telephone: 01937 339197. Email Clerkstuttonpc@gmail.com
Present: Cllr T Fawcet; Cllrs D Birchall; C Heard; S Wrigglesworth; P Spurrier.
Clerk – S Loaring.
Apologies: None received.
All present signed the attendance book.
i. Report: From RR re Village Hall matters
a )Meeting held but no progress from Sam Smiths Brewery.
b) No formal documents can be found linking the VH to Sam Smiths Brewery.
c) Actions are with Sam Smiths Brewery to progress .
d) Cllr TF to take in passport.
a) No monies received.
b) One cheque to sign – Advance Fire Service £40.20.
I) Current chairman welcomed Councillors to the meeting.
II) The election of Chairman took place with Tango Fawcett being proposed and seconded and elected on a show of hands from Councillors.
III) Council resolved to elect a Vice-chairman for the year with David Birchall proposed seconded and elected on a show of hands from Councillors.
160502. Declarations of interest
There were no declarations of personal, prejudicial and disclosable pecuniary interests.
160503. Public Forum
There were no members of the public present.
160505. Minutes of previous meeting
i. Councillors discussed and resolved to accept the 14th April minutes as an accurate record of the meeting.
ii. The Chairman signed the accepted minutes.
160506. To receive reports from
I) Chairman – activities since the last meeting – No report.
II) NY County Councillor – No report.
III) SD Councillor – No report.
IV) Any other representatives – Police, CEF etc – No report.
V) Progress reports – to give updates on ongoing projects.
i. Cllr DB – advised that buses are now down to four per day. The website has been updated with new details.
ii. Clerk to write to Chris Metcalfe requesting update on his discussions with bus companies.
160507. RFO’s report on current balances and payments
a) Current balances
£2092.60 (Business Account).
b) Payments made – None made.
c) Payments made at this meeting – Clerk’s salary
d) Other invoices received since agenda preparation
£158.21 nPower invoice received charges relating to Footpath Lighting D2d – Clerk to forward to nPower advising them that the underpass is the responsibility of Highways.
e) Payments received since the last meeting – None.
An expected invoice re grass cutting has not materialised from Keith Tillett.
f) External Audit form:
1) Annual Governance Statement will be available at the next meeting on 9 June for agreement and signature.
2) Council to receive and resolve accuracy of accounting statements 2015-16 at next meeting on 9 June.
g) Council resolved to accept report and payments; Chairman initialled bank sheets and invoices.
i. Applications received: None received.
ii. Decisions received
a) Red Brick House Farm – 2015/1239/HPA – Permission GRANTED.
iii. Update on planning issues: There were no updates on planning.
160509. Flag pole
i. Cllr SW reported Flagpoles had sold out.
ii, Council discussed and resolved that once available he will purchase one and the following flags under S137:
• St George
160510. Bulb planting
i. Council discussed and resolved to support bulb planting by
• using the archway on Green Lane which will be made available by Cllr SW for bulb storage;
• placing an article promoting the activity and requesting bulb donations in the Stutton Standard;
• requesting Stutton Social Committee support the activity associated with bulb planting.
ii. Council discussed and resolved to make a donation towards bulbs once other bulb donations have been received.
iii. Council discussed and resolved to suggest a family planting day in October.
iv. Council discussed and resolved to request that the Village Hall make a donation for grass bank crocuses/daffodils outside the VH.
Cllr DB contacted Police and Crime Commissioners Office and received no response. Update at the next meeting.
i. a) Cllr PS gave update on a defibrillator option from Matthew Baynham of Heart Safe Communities and cost effective way to obtain one
b) Councillors discussed and resolved to purchase a Defibrillator for the Village under this scheme
c) Councillors discussed where to site the Defibrillator.
d) Cllr PS to contact BT to see if it can be mounted on phone box and use its power.
ii. Cllr PS to contact supplier and BT to take forward.
160513 Selby Brownfield Register
Council discussed and resolved that there are no relevant sites to report at this stage.
160514 Website update
Cllr CH reported that website is compliant.
CH to check when hosting is due.
160515. Correspondence received
i. PKF Littlejohn – external audit forms are being dealt with in conjunction with interim Clerk.
ii. YLCA Selby Annual Branch meeting 15/6 Clerk to attend if possible.
iii. Selby District AVS – information to be placed on website.
iv. Invoice for power for street light – Clerk to forward to nPower.
v. Clerk obtaining insurance quotes from Zurich.
160516. Action taken since the last meeting under the clerk’s delegated powers
Tadcaster bridge updates – link to SDC Tadcaster updates circulated.
160517. a) Councillors’ Forum
1 Underpass dog bin – to be re instated but closer to the Hawthorn Close.
Cllr SW to make contact with relevant person at SDC to action.
Cllr SW reported that stencils advising dog walkers to pick up after their pets have been delivered to SW.
ii. Council discussed and resolved to make a private contribution towards Flowers and champagne for interim Clerk to mark her 80th Birthday and as a gesture of thanks for all her help and support.
Clerk to get flowers and champagne
b) Items for the next agenda – None.
160518. To receive any further comments on the meeting from electors present – None.
160419. Date, time and place of next meeting
Council agreed 9 June at 7.30PM for the next meeting.
160420. Closure of the council meeting
The meeting closed at 20.28
Agenda Part 2
Council discussed and resolved to sign Clerk’s contract of employment.
Signed……………………………………………………………………………….. Date: ………………………………..
Action points from the meeting
➢ Cllr DB – Follow up Speedwatch with the P&CC’s Office.
➢ Cllr PS – Report back on Defibrillator progress.
➢ Cllr SW – Report back on
▪ Dog fouling
▪ Bulb planting
▪ Flag pole.
➢ Cllr CH – provide an update on website hosting.
➢ Clerk – request update on bus routes from Cllr Metcalfe.