MINUTES OF STUTTON CUM HAZLEWOOD PARISH COUNCIL MEETING held on Thursday 10th November 2016 at 19:30 in the Stutton Village Hall
Chairman: Cllr Mrs T Fawcett
Clerk: Mrs S Loaring. Molmill, Malt Kiln Terrace, Stutton, Tadcaster LS249SF
Telephone: 01937 339197. Email Clerkstuttonpc@gmail.com
Present: Cllr T Fawcett Cllrs C Heard; S Wrigglesworth. Cllr P Spurrier Cllr Birchall
Clerk – S Loaring; two members of the public
Apologies: None received
All present signed the attendance book
Village Hall Report:
A Parish meeting chaired by Cllr Tango Fawcett to discuss the Village Hall took place on 9th November attended by 16 people.
A meeting will be held facilitated by Cllr Chris Metcalfe to establish the role of the village hall in our community, any barriers to progress which may exist and to facilitate a way forward.
The original deeds for the Village Hall cannot be found. Clerk to:
contact Bromets (Solicitors);
contact previous clerks (Howard Fothergill, Lisa);
search filing cabinets in the Village Hall;
search filing boxes in storage at the Village Hall.
The Parish Council discussed and resolved to install a ‘key safe’ to house the key for those wishing to hire the hall. It was felt this would alleviate some of the need to be present to hand over a key to regular hirers.
It is still not clear how this will be facilitated short term. Clerk to discuss with willing volunteers from the meeting.
Cllr Wriggleworth kindly offered to install the key safe.
4. Response to Social Committee
Clerk to respond to Social Committee’s request for a ‘closed meeting’ about the Village Hall.
5. Toilet seat
Cllr Wrigglesworth will purchase two toilet seats for the Village Hall (soft close type).
No accounts were available this month.
The Chairman welcomed Councillors and public to the meeting.
161102. Declarations of interest
No declarations of interest were received.
161103. Public Forum
Two members of the pubic were present.
A request was made to hang a poppy wreath and plaque on the Village Hall gates for Remembrance Sunday. The Parish Council discussed and resolved to support this effort financially in the future with a donation.
161105. Minutes of previous meeting
Councillors discussed and resolved to accept the 13th October minutes as an accurate record of the meeting
The Chairman signed the accepted minutes.
161106. To receive reports from
I) Chairman – activities since the last meeting – No report.
II) NY County Councillor – Chris Metcalfe – No report.
III) SD Councillor – Don Mackay – No report.
IV) Any other representatives – Police, CEF, etc. – No report.
V) Progress reports – to give updates on ongoing projects – No reports.
161107. RFO’s report on current balances and payments
a) Current balances
The Current Account statement balance £18,931.96 (27 September to 27 October)
The Business Account statement balance £2093.12 as at 30 September.
b)Payments made – none.
c)Payments made at this meeting
Clerk’s salary £229.32 Cheque No 000792
Names.co.uk £33.59 Cheque No 000793.
d)Other invoices received since agenda preparation
Village Hall £30 Cheque No 000794.
e) Payments received since the last meeting
f) Visit to bank with Cllr Fawcett and Clerk to be confirmed. To address frequency of statements, address and look into Internet Banking for the Parish Council.
g) A request for a donation to the Stutton Social Committee as a contribution towards fireworks was received by Cllr Wrigglesworth. The Council discussed and resolved to donate £100.
Fireworks Contribution £100 Cheque No 000795.
The Council was also reminded about their commitment to donating to bulb planting in the Spring.
County Planning Authority NY/2016/0212/SCO – Jackdaw Quarry extension consultation
There are two different dates on the documents by which to respond.
The Council discussed and resolved to study the application and establish the exact date by which a response should be made.
2016/0968/HPA – 4 Mill Lane Permission GRANTED
2016/1031/HPA – Applegarth Church Lane Permission GRANTED.
Update on planning issues: There were no updates on planning.
161109. Flag pole
The Parish Council would like to report that the flagpole was a gift to the Parish from Cllr Wrigglesworth
The Parish Council would like to thank Cllr Wrigglesworth for his donation of flagpole and flags.
Cllr DB has been liaising with ‘Jamie’ from North Yorkshire Police.
Council discussed and resolved to invite Jamie to a PC meeting once he has received a formal response from the speed monitoring exercise to give an update.
161111. Website update
161012 Speeding on Garnet Lane
No further updates have been received. The Council discussed and resolved for the Clerk to contact Gary Lumb for recommendations as it is felt that there is a lack of provision for safe walking to school.
Clerk to contact Gary Lumb.
161113 Grass cutting on verges where rare wild flowers are found
The Parish Council discussed the ongoing cutting of the verges and it is not known who is continuing to cut them.
Council discussed and resolved to ask Pauline Hogg to draft a Management Plan outlining what is needed to manage the area and the times that grass should be cut and when it should be left. Also information regarding the specific verges should be enclosed.
The Parish Council will then write to local residents to outline the management plan and actions. It would be helpful if there were images of the flowers included.
An article is to be drafted and sent to the Stutton Standard to raise awareness of the verges and the management of them.
161114 Document Review
The Council discussed and resolved to complete this at the December meeting
Clerk to re circulate any documents which need comment or attention.
161115 Update on dog poo bins
Cllr Wrigglesworth will have the bin by the underpass reinstated. This is in hand and Cllr Wrigglesworth will chase and provide an update at the next meeting.
161116 update on grass cutting
The current Grass cutting contract has expired. Clerk to look out the old contract and circulate it for comment before recommending any amendments from Councillors.
The original contract is to be located. Clerk to contact previous Clerk Lisa to see if any missing documents can be found.
161117 Phone box adoption update
Clerk reported that the relevant documents had been sent off to BT.
Information about the costs associated with the upkeep of boxes to be forwarded by the Clerk.
161118 Underpass lighting update
All working and a bill for work expected but not received yet.
Clerk to contact Highways to establish ownership – ongoing.
161119 Cycling on path to Stutton Road via underpass
No update has been received from Cllr Metcalfe about the kissing gates being reinstated (via Gary Lumb).
A complaint had been received by a member of the public about cycling on the path to Stutton via the underpass.
The Council discussed and advised that this is a cycle path as well as footpath.
Clerk to write to the member of the public.
Clerk to write to Gary Lumb.
Council to obtain a quotation from Keith Tillett for kissing gates to be placed at both ends of the underpass.
161120 Cemetery fees letter received from Tadaster Town Council and circulated
The Parish Council gave consideration to the letter received by Tadcaster Town Council regarding Cemetery fees. The Parish Council discussed the letter and resolved that it had not altered its decision made 12 months ago.
Clerk to write to Tadcaster Town Council advising of this decision and that any complaints should be addressed to Stutton PC where the reasons can be explained by members of the Parish Council.
161121 Correspondence received
Donation to Chariman’s chosen charities
Parish Council discussed this opportunity and resolved to decline to make a donation.
Complaint regarding cyclists using footpaths
Clerk to respond to the member of the public
Tadcaster Town Council re cemetery fees
Clerk to respond to Tadcaster Town Council
161122 Action taken since last meeting under clerk’s delegated powers
Ongoing dispute over lighting (Clerk to resolve).
Fly tipping signs – received no response from Towton. Clerk to write again.
The Defibrillator is now registered.
161123. Councillors’ Forum
a)To take any urgent points of community interest and/or concern from councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference
b) Items for the next agenda
161124. To receive any further comments on the meeting from electors present
Historial society – request for information.
161125 Date, time and place of the next meeting
The next meeting will be on Thursday 8th December at 7.30pm in Stutton Village Hall.
161126. Closure of the council meeting
The meeting closed at 21.08.
There was no Part 2 to the meeting.
Signed……………………………………………………………………………….. Date: ……………………………….
Action points from the meeting
Deeds to be found for the Village Hall.
Contract for Grass Cutting to be located.
Management plan for Grass cutting on verges where wild flowers grow to be requested and circulated.
Piece to be written for Stutton Standard.
Documents for Review to be circulated.
Clerk to write to Gary Lumb re:
Reinstating Kissing gates;
Speeding on Garnet Lane and provision of safe walking to school.