OFFICIAL NOTICE OF STUTTON CUM HAZLEWOOD PARISH COUNCIL MEETING
The Meeting of Stutton cum Hazlewood Parish Council is to be held on Thursday 10 November 2022 at 1930 .
Clerk: Mrs G Kitchen.
Email: email@example.com Tel: 07796 544404
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the Council is in session.
Present: Cllr Heard (Chairman),Cllr Spurrier (Vice Chairman, Cllr Grayson, Cllr Catt, Cllr Mackay
2 members of the public present
Chairman welcomed councillors and visitors to the meeting;he reminded visitors when comments may be made and that the public must not interrupt whilst the meeting is in progress.
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons. Apologies received from Cllr Poskitt. The Council resolved to accept the apologies for the reasons given.
221103. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests. Councillors with any prejudicial interests must leave the meeting for the relevant item(s). None declared.
221104. Minutes of previous meeting
- Councillors discussed and resolved to accept the 13 October minutes as an accurate record of the meeting.
- Chairman signed the minutes as accepted.
221105. Public Forum
To receive comments on agenda items and matters of community interest from electors present. For information only; clerk to note comments; no discussion between councillors and electors.
The resident referred to in the agenda 221111, read out his objections to the planning application 2022/1085/FUL for the solar panels (full details were circulated to the councillors) The resident confirmed that he has also lodged his objections with SDC.
Cllr Spurrier declared an interest as he lives near to the property concerned.
Cllr Mackay carried out a site visit accompanied by the resident and provided a site plan. Council discussed the application. Observations included the proposal appears to be completely out of proportion for a domestic purpose and concerns are that this appears to be a commercial rather than domestic purpose. The proposed building encroaches on the curtilage of a listed building.
After discussion, the council resolved not to have any observations regarding the heat pump but support the objections raised by the resident regarding the solar panels.
22106. Administrative Matters
Council to update on allocation of SOs and progress report.
Cllr Grayson reported that she has reviewed SOs 1-5, 19-25, Cllr Spurrier offered to review SOs 6-10, Cllr Heard 12-17,
221107. RFO’s Report on current balances and payments
a) Current balances (to be dealt with at the meeting) as at 27 October 2022:
Current account £ 13,499.77
Investment account £10045.62
CIL balance £325.60
Insurance – clerk to investigate alternative suppliers to Zurich
b) Payments made since last meeting – none
c) Payments to be made at this meeting
Clerk Salary (November) cheque no. 0011069 £208.13
Mrs K Grayson (reimbursement of payment for Tommy statues) £351.00cheque no. 001067
VHC £20.00 cheque no. 001068
Mrs K Grayson (reimbursement of payment to Community first Yorkshire) £60 cheqye no.001067
Mr C Phillipson (internal audit x2) £194.50 cheque no. 001070
d) Any other invoices received since agenda preparation.
None at time of meeting
Clerk reported that the second instalment of the precept (£4787.32) has been paid.
e) Council resolved to accept report and payments; Chairman initialled bank sheets & invoices.
Draft budget – Clerk has circulated the draft to council for comment.
Initial discussions and clerk to amend to show actual spend. Cllr Spurrier to discuss the contractor’s availability for the next year and email clerk.
Precept for 23/24 – NYCC will need our precept request in approximately 6 weeks.
221108. RFO’s Report on the Governance and Accounting Statements 2021/2122
Clerk has received and circulated the internal auditor’s report. Chairman signed after council agreed with the report.
221109. To receive reports from:
- 1.County and District Councillors
- 2.Any other representatives – Police, CEF etc. None present.
Applications received: Council to discuss and resolve comments on any applications received.
2022/1085/FUL -Change of use of land use for the installation of two ground source heat pumps for Willow Barn and for a solar farm of 80 ground mounted solar PV array of 80 panels
Willow Barn Manor Road Stutton
See minute point 221105
Jackdaw Quarry – report on meeting held, Circulated by clerk and observations sent to NYCC Planning. Cllr Heard also reported on a personal experience where a lorry drove down a route which bans over 7.5tons, He raised the issue with the site staff. In addition, clerk has recieved an apology from the quarry manager.
Old London Road Quarry – see email circulated by clerk . Remains ongoing.
Decisions: 2022/1054/HPA 21 Hawthorn Close, demolition of existing conservatory and garage and erection of single storey rear extension with replacement garage. GRANTED
221111. Matters ongoing since the last meeting
- Underpass lighting- – clerk to phone Jane Mottishead(assistant clerk Tadcaster) Cllr Spurrier to contact K Tillett to discuss grass cutting contract.
- Speed limits – Clerk to contact PC Nicholas Woods regarding both speeding, crime issues and Jackdaw Quarry to arrange a meeting. Cllr Poskitt reported on the situation at the last meeting.
- Website upgrade Cllr Heard apologised for the omission of minutes and agendas from the website. The new website (beta) needs to be finalised and interim, and a temporary version can be created. Cllr Heard has requested costs and Cllr Grayson offered an alternative –
- Telephone box — ongoing
- Parish notice board – ongoing
- Rural housing – – ongoing
- Clerk’s IT equipment -Cllr Heard has contacted the local supplierand after discussion, recommended going for a slightly higher spec
- Tommy Memorial – – Cllrs Spurrier, Catt and Grayson have researched, paid and installed the memorial in preparation for the forthcoming Remembrance Sunday-
9. Dog fouling and waste bins. Clerk to check whether the ground fixings can be omitted from the order as not needed, Cllr Grayson also reported on the increased dog fouling in the village. She has offered to design and affix posters within the village.
10. Hedge cutting – Cllr Mackay that he has had a conversation with the owner of the hedge. She has taken advice regarding when to cut (for the sake of the wildlife), she is very aware of sightlines etc.
221112. Correspondence received –
DLUHC Committee Funding Review – see document circulated by clerk.
Objection to the planning application from MOP regarding the solar farm.
Dispute over Bridle path /Brant Lane – Cllr Catt has passed on the images to the clerk for forwarding to Cllr Poskitt. Clerk to request an update from Cllr Poskitt
221113. Village Hall –
Report from Cllr Spurrier re Village Hall matters. Cllr Spurrier reported that there has been no social committee meeting recently. A Halloween party has taken place (very popular and was oversubscribed). Forthcoming events include the Remembrance Day service, Christmas event. Still awaiting volunteers to replace Cllr Catt when she steps down,
221114. Councillors’ Forum
a}To take any urgent points of community interest and/or concern from Councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
Cllr Heard reported on work needed to vegetation at the underpass. Cllr Catt reported incidents of flytipping, council to inspect if the rubbish is still there and report to clerk.
b) Items for the next agenda. To take any points from Councillors for inclusion on the next agenda. None
221115. Further comments from the public
To receive any further comments on the meeting from electors present. None present
221116. Date, time and place of next meeting
Council agreed date, time and place of next meeting. 8 December 7.30
221117. Closure of Part 1 of the Council meeting The chairman closed the meeting at 21.21.
No part 2 meeting items