Minutes of the ordinary meeting of Stutton cum Hazlewood Parish Council held on Thursday 12th November at 19:30 in the Stutton Village Hall
Chairman: Cllr T Fawcett
Interim Clerk: Mrs FMA Farman. Three Greens. The Green. Gateforth. YO8 9LF
Telephone: 01757 228 325. E-mail: firstname.lastname@example.org
Cllrs T Fawcett; D Birchall; C Heard; P Spurrier; S Wrigglesworth. Interim Clerk – M Farman.
TTC Cllr D Bain-Mackay. Village Hall representative– R Rose; 3 members of the public.
All present signed the attendance book.
The chairman reported on a meeting held with representatives from the Village Hall, the Playgroup and the Parish Council. Concerns were discussed and resolved satisfactorily.
Monies received and paid for the Village Hall: – nothing this month.
Cheques for invoices due for payment: – no cheques to sign this month.
The accounts were available for Cllrs to scrutinise; the hall is currently in profit.
Rent review: – It was agreed that the rent for the Playgroup would go up to £10 per day. This is in line with other playgroup charges.
Other matters: – The room will be cleared, either partially or fully, when groups other than the Playgroup wish to use the facilities. Council was shown photographs of clearance types and resolved to put these on the website.
Arrangements for hiring the Village Hall to remain as present.
A question was raised as to whether the current Social Committee could act as the Village Hall committee. To be discussed at the Social Committee meeting on 17th November along with possible improvements such as curtains, etc.
Council resolved to accept the following charges for Village Hall rent: –
Community use: £10 per hour.
Other users: £15 per hour.
Parties: £30 per party.
Council Meeting – Part 1
The Chairman welcomed councillors and visitors to the meeting and reminded visitors and councillors of the protocol for the public forum and the meeting.
2. Declarations of interest
– None applicable.
3. Public Forum
MoP 1 drew cllrs attention to money available for community use from the ‘Save St Aidan’s’ fund, £1,548.89, and requested that the notice is displayed on the notice board and website.
MoPs 2 and 3 raised the current issue of flooding; the problem of residue left on pavements and raised the questions of ‘where does the water come from;’ ‘what can be done;’ and ‘who is responsible.’ It was suggested that the Council contacts Yorkshire Water re the drainage problem.
The public left the meeting at 20:00.
No apologies, all members present.
5. Minutes of previous meeting
i. Councillors resolved to accept the minutes of 15 Sept as an accurate record.
ii. The Chairman signed the accepted minutes.
i. Chairman – reported on resignation of clerk and appointment of interim clerk.
ii. County Councillor – no report.
iii. District Councillor – reported on internal reorganisation within SDC which is planned to provide a better and improved service to the public. The proposals are to go to the Executive later this month.
iv. Any other representatives – NY Police newsletter circulated; Tadcaster Town Council receives report on local crime incidents.
v. Progress reports: –
It has been confirmed that the footway light at Ash Tree Walk is owned by NYCC, not the Parish Council.
Bus service concerns are still under discussion.
Concern expressed re speeding through the village. Interim Clerk to obtain information re ‘Speedwatch.’
The website is working well and there is the possibility of using a counter to check the number of hits.
7. RFO’s report on current balances and payments
a) Current balances
b) Payments made since last meeting.
c) Payments to be made at this meeting. Cheque No.
£180.00 – Grass cutting around the village and the Village Hall. 000765.
£100.00 – Strimming of nettles on footway towards the underpass 000766.
£ 39.30 – Interim Clerk’s expenses (travel and use of home as office) 000767.
Any other invoices received since agenda preparation – none received.
e) Payments received since the last meeting.
£4,054.95 – SDC precept; 2nd half.
f) Council resolved to accept the report and make the payments listed on p23. The chairman initialled the bank statements and invoices.
g) Transparency Code grant – the Interim Clerk explained that the Council is eligible to apply for a grant to purchase equipment to enable compliance with the code. Council discussed and resolved that an application is made.
8.1 Applications received: no applications received.
8.2 Decisions received: no decisions received.
9. Correspondence received
Involved – AVS Newsletter; for circulation to councillors.
SDC – free parking on Saturdays in December and on Christmas Eve.
YLCA – Good Neighbour scheme; for circulation to councillors; resolved to publish the information.
Tadcaster Ccemetery fees – now double for residents of Stutton from 01 January 2016; Council resolved to publish new fees.
10. Action taken since the last meeting under the Clerk’s delegated powers
Essential documents handed over to the Interim Clerk; other documents put in the Village Hall.
11. Documentation Review
Council resolved to leave confirmation until the next meeting.
Cllr S reported on possible funding and TTC Cllr explained possibility of obtaining a grant towards the cost
from the CEF. Council discussed options, cost and possible siting and resolved that Cllr S investigates the
13. a) Councillors’ Forum
Flooding – Cllr W has spoken with the land owner who has agreed to try and deal with the problem.
Cllr W offered to speak to concerned parties re clearing the footway.
A concern from a resident about the height of the fence at a property on Weedling Gate was raised and discussed
b) Items for the next agenda
– Advertising for permanent clerk.
14. Further comments on the meeting from electors present
15. Date, time and place of next meeting
Thursday 14 January, 19:30, Village Hall.
16. Move to Part 2 of the meeting
Council resolved not to move into closed session for legal and contractual reasons.
17. Closure of Part 1 of the council meeting
The meeting closed at 21.25.
Signed: ………………………………………………………………….. Chairman. Date: ……………………………………………..
Action points from the meeting
Cllr S – continue investigating possibility of grants for a defibrillator.
Cllr W – investigate possibility of having footway cleaned.
Clerk – check possibility of council enrolling in ‘Speedwatch’ system.
Clerk – check and deal with policies to be updated.
Clerk – inform SDC and NYCC of to whom information re planning etc. is to be sent.