STUTTON CUM HAZLEWOOD PARISH COUNCIL
Minutes of the Meeting of Stutton cum Hazlewood Parish Council held on 8 October 2020 at 19:30 via Zoom Video-conference.
Clerk: Mrs G Kitchen.
Email: firstname.lastname@example.org Tel: 07796 544404
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the council is in session.
Present: Cllr D Birchall (Chairman), Cllr P Spurrier, , Cllr E Catt,
Clerk/RFO: Mrs G Kitchen
No members of the public were present.
Chairman welcomed councillors to the meeting; there were no members of the public present.
Apologies received from Cllr Heard. The council resolved to accept the apologies given.
201003. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests. Councillors with any prejudicial interests must leave the meeting for the relevant item(s). None were declared.
201004. Minutes of previous meeting
Councillors to discuss and resolve whether or not to accept the 3 September minutes as an accurate record of the meeting. The council discussed and resolved to accept the minutes and authorised the clerk to sign the minutes on behalf of the chairman.
201005. Public Forum
To receive comments on agenda items and matters of community interest from electors present. For information only; clerk to note comments; no discussion between councillors and electors. No members of the public were present.
201006. To receive reports from:
- County and District Councillors. None present.
- Any other representatives – Police, CEF etc. None received.
201007. RFO’s Report on current balances and payments
a) Current balances (to be dealt with at the meeting) as at 25 September 2020
Current account £9999.51
Investment account £10037.95
CIL balance £325.60
2nd instalment of precept received £4650 (not yet reflected in the bank statement).
b) Payments made since last meeting
bi) G Kitchen September Salary £193.37 cheque no. 000960
bii) G Kitchen (Zoom subscription) £14.39 cheque no. 000957
biii) G.Kitchen (postage) £7.80 cheque no. 000956
biv) HMRC £145.00 cheque no. 000958
bv) K.Tillett £1837.00 cheque no. 000959
c) Payments to be made at this meeting
G.Kitchen Zoom subscription £14.39 cheque no. 000961
C.Phillipson Internal Audit £136.00 cheque no. 000962
Autela Payroll £51.25 cheque no. 000963
d) Any other invoices received since agenda preparation.
e) The council discussed and resolved to accept the report and clerk to sign the statements on behalf of the chairman.
Applications received: Council to discuss and resolve comments on any applications received.
2020/1028/TELB 11 Wilkinson Terrace – installation of 1x9m wooden pole by Openreach – The council discussed the application and resolved to have no observations.
2020/0998/CPP 8 Garnet Terrace, Garnet Lane, Tadcaster. Lawful development certificate for proposed removal of the existing single storey rear extension and construction of a new single storey extension. The council discussed and resolved to have no observations.
Applications considered electronically since the last meeting:
NY/2018/0009/FUL Extraction of 30,000 tonnes of limestone and importation of 600,000 tonnes of construction waste to complete restoration and export of 300,000 tonnes of secondary aggregate at Old London Road Quarry, Stutton, Tadcaster, LS24 9NQ.
The clerk has been contacted by a MOP with regard to this and information received to be discussed. The clerk updated the council from the MOP with information about a similar application, recently refused, for a working quarry in West Yorkshire. The main concern was regarding whether an environmental impact statement had been needed. The council discussed the information provided and resolved to await further action by NYCC.
2020/0786/MAN2 Non material amendment of 2017/0304/HPA proposed erection of a single storey side and rear extension, two store rear extension, following the demolition of existing stable building at Low Park Chantry Lane, Hazelwood – Permitted.
201009. Proposed North Yorkshire reorganisation
The chairman summarised the main two arguments from NYCC and Selby District Council. The council discussed the issue and resolved that there was still too little definite information to base any fuller discussion.
201010. Action taken since the last meeting by the Clerk
- Underpass – our offer of payment has been accepted by NPower.
- Speed limits and Road markings – HIghways have agreed to survey the highlighted areas. The clerk has not received any updates on this – action clerk to chase.
- Memorial Stone – an initial quote for a smaller size is approx. £120. The main concern is that brass will need undue maintenance. Agreed that the clerk should explore the use of other materials.
201011. Action taken since the last meeting by Councillors
- Website (accessibility regulations) – ongoing
- Telephone box – ongoing
- Parish notice board- ongoing
- Bus services – Update from the chairman, the new bus service between Sherburn in Elmet, Stutton, Tadcaster and Wetherby has been introduced. There are now 5 buses daily in each direction from the village. Cllr Spurrier agreed to place an updated timetable at the village bus stop.
- Rural housing – on hold due to the Covid pandemic.
201012. Correspondence received
The clerk has received some anti-littering posters which Cllr Catt agreed to post around the village.
201013. Village Hall
Report from Cllr Heard re Village Hall matters. Due to Cllr Heard’s absence, carried forward to the next meeting. Cllr Spurrier raised the issue of whether the council would fund a Christmas tree for placement at the village hall, if the Social Committee sources it. The council discussed and resolved to agree the funding of a tree. Cllr Catt put forward the suggestion for an “elf hunt” to help with the Christmas festivities.
201014. Councillors’ Forum
a}To take any urgent points of community interest and/or concern from Councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference. Cllr Spurrier reported that a number of trees on the footpath at the underpass are overhanging the footpath (from MOPs’ concerns). Action clerk to contact SDC and report the issue.
b) Items for the next agenda. To take any points from Councillors for inclusion on the next agenda.
201015 Request for IT equipment from clerk.
The clerk outlined the issues with the laptop and the printer. Action clerk to contact Cllr Heard to ascertain whether the parish laptop will have the capacity for an update or whether it would be beneficial to purchase a new laptop.
201016. Further comments from the public
To receive any further comments on the meeting from electors present. None present.
201017. Date, time and place of next meeting
Council to agree date, time and place of next meeting. – This will be Thursday 12 November 2020, via Zoom at 7.30pm.
201018. Closure of Part 1 of the Council meeting
The meeting closed at 20.20.
Members of the public and press are excluded from this part of the meeting.
201019. New salary scales as a result of clerk’s PMR
The council discussed and authorised the implementation of the NJC National Salary Award for 2020-21, reviewed the Clerk’s progress and determined her future salary level.
201020. Co-option of new councillor.
The council resolved to continue canvassing MOPs
The meeting ended at 20.30.