Minutes of the Meeting of Stutton cum Hazlewood Parish Council held on Thursday 8 September 2022
Clerk: Mrs G Kitchen.
Email: firstname.lastname@example.org Tel: 07796 544404
Meetings are open to the press and public except for any item labelled as Part 2 under the Public Bodies (Admission to Meetings) Act 1960.
Press and public may not speak when the Council is in session.
Present: Cllr C Heard (Chairman)Cllr P Spurrier (Vice-Chairman), Cllr E Catt County Cllr Kirstie Perkins, Cllr K Grayson. Clerk/RFO Mrs G.Kitchen
No members of the public were present.
The death of HM Queen Elizabeth II was noted.
Chairman welcomed councillors and visitors to the meeting; reminded visitors when comments may be made and that the public must not interrupt whilst the meeting is in progress.
- Clerk has sent the paperwork to Cllrs Heard and Grayson
To receive councillors’ apologies and reasons for absence; to resolve whether or not to accept the reasons. Received from Cllr Mackay, The council resolved to accept the apologies for the reasons given,
220904. Declarations of interest
To receive and record any declarations of personal, prejudicial and disclosable pecuniary interests. Councillors with any prejudicial interests must leave the meeting for the relevant item(s). None declared.
220905. Minutes of previous meeting
- Councillors discussed and resolved to accept the 14 July minutes as an accurate record of the meeting.
- Chairman signed the minutes as accepted.
220906. Public Forum
To receive comments on agenda items and matters of community interest from electors present. For information only; clerk to note comments; no discussion between councillors and electors. No MOPs present.
220907. Administrative Matters
1 Review of Standing Orders. – mostly completed by Cllr Spurrier and sent to the council. The council thanked Cllr Spurrier for his hard work on these and clerk to check which remain outstanding.
220908. RFO’s Report on current balances and payments
a) Current balances (to be dealt with at the meeting) as at 26 August 2022:
Current account £ 11443.44
Investment account £10039.44
CIL balance £325.60
b) Payments made since last meeting
SDC (Dog waste bin) £102.28
c) Payments to be made at this meeting
Clerk Salary (August) cheque no. 001060 £208.33
YLCA Cheque no. 001059 £120
Clerk salary (September) cheque no 111061 £208.33
d) Any other invoices received since agenda preparation.
None at time of meeting
e) Council resolved to accept report and payments; RFO to initial bank sheets & invoices on behalf of the Chairman.
220909. RFO’s Report on the Governance and Accounting Statements 2021/2122
Clerk reported that due to personal issues for the Internal Auditor, this is still to be completed.
220910. To receive reports from:
- County and District Councillors. Cllr Kirstie Perkins(NYCC) introduced herself to the council. She provided a history of her interest in the council and its workings. She outlined her hopes for the new unitary Council and invited all the councillors to send their main concerns to her for consideration and consulation. Clerk to send copies of the speed survey to the Councillor.
- Any other representatives – Police, CEF etc.None present – PC Nicholas Wood sent his apologies
Applications received: Council to discuss and resolve comments on any applications received.
Proposed base station installation upgrade at Cornerstone
CELLNET Hazlewood Castle, Paradise Lane, Hazlewood -the council resolved to make no observations
Sugar Hill Farm – application to convert an existing stable block into a dwelling – the council resolved to not amend the earlier observations on the original application.
Old London Road Quarry – clerk to contact Sam Till for an update on the application.
Decisions: 2022/0559/TPO- Application for consent to fell 1No Sycamore tree (T1) and 1No Elderberry tree covered by TPO 1/2007 at Bramble House, Weedling Gate Stutton – Permitted.
2022/0609/DOC Discharge of condition 09 (materials) of planning permission 2019/0029/FUL approved at appeal (APP/N2739/W/20/3251897)Proposed erection of a replacement dwelling at Peggy Ellerton Farm, Chantry Lane Hazlewood – Condition decision
220912. Matters ongoing since the last meeting
- Underpass lighting- awaiting details from NYCC, clerk to ask for an update
- Speed limits – ongoing
- Website upgrade – council resolved to investigate costs for using the contractor
- Telephone box – ongoing
- Parish notice board – ongoing
- Rural housing – no further report
- Clerk’s IT equipment – ongoing
- Tommy Memorial – – Cllr Catt has investigated costs and sizes. The council discussed her findings and resolved that the chosen option would be on display November to Christmas, The council resolved to opt for the British Legion – Cllr Catt to pass the details on to the clerk.
220913. Correspondence received –
Wildflower verges – Highways have responded, Council discussed this response and advised the clerk to request confirmation from Highways of investigation results.
Additionally to flag with the Police Wildlife Officer.
Subsidised local bus services – Clerk to respond by re-sending the original letter from previous Chairman. Agreed that it is a vital service for the local community no matter how light the usage is.
Proposed Devolution Deal – clerk has forwarded on the information. Resolved to take no further action.
Letter from resident regarding speeding on Garnet Lane – NYCC councillor has all these details and been in contact with the resident,clerk to contact the resident to inform her of this information.
Dispute over Bridle path /Brant Lane – Cllr Catt has been in conversation with several residents over the suitability of the road surface for horse riding. There is a grass verge but there are concerns from residents regarding the domestication of a wild area. Action Cllr Perkins to speak with Highways.
Hayton House Energirstiey Solar Farm and Bess proposal- clerk has circulated the information received.
220914. Village Hall –
Report from Cllr Spurrier re Village Hall matters. Cllr Spurrier reported the resignation of the treasurer following the appointment of a replacement. The committee is investigating possible options for the building.and have received a response from the Brewery.
220915. Councillors’ Forum
a}To take any urgent points of community interest and/or concern from Councillors. No decisions may be taken at this meeting on any items raised here. Clerk to make notes for future reference.
b) Items for the next agenda. To take any points from Councillors for inclusion on the next agenda. None
220916. Further comments from the public
To receive any further comments on the meeting from electors present. None present
220917. Date, time and place of next meeting
Council to agree date, time and place of next meeting. Thursday 13 October 7.30
220918. Closure of Part 1 of the Council meeting The chairman closed the meeting at 21.12
Members of the public and press are excluded from this part of the meeting.
No part 2 items